Adopted October 24, 2005
The mission of the WKU Biotechnology Center is to build an interdisciplinary collaborative faculty and student research-oriented community centered on biotechnology. As part of it's mission, the Center will develop goals and procedures:
1. To advance science at WKU by bringing together outstanding members of the research community that are interested in biotechnology.
2. To provide infrastructure and access to state-of-art research facilities and technologies essential for WKU investigators to remain competitive.
3. To advance learning by engaging students in experiences that combine technical skills, scientific integrity, and real-world opportunities.
4. To facilitate the integration of investigative methods and state-of-the-art techniques into the curriculum.
5. To encourage its members to seek external funding through grants, contracts and endowments and present/publish results in appropriate venues.
6. To facilitate educational outreach programs to K-12 students that are sponsored by Center members.
7. To recruit students into WKU's undergraduate and graduate programs so that they can interface with the Biotechnology Center community.
8. To regularly review its bylaws, procedures and mission in order to better serve the WKU community.
Bylaws (arranged by Mission Statement)
1. The WKU Biotechnology Center Community
1.1.1. Membership in the Biotechnology Center is open to faculty, at WKU, that wish to participate in the biotechnology research community.
1.1.2. Application for membership must include a letter of intent and a CV to the Biotechnology Center director. The letter must include:
22.214.171.124. How applicant feels that they can contribute to the Center, including any potential collaboration.
126.96.36.199. How the Center can support the applicant.
188.8.131.52. A commitment to be an active and supporting member of the Center.
1.1.3. Membership will be awarded upon approval of the majority of the Biotechnology Center members.
1.2. Membership in ARTP
1.2.1. The Biotechnology Center is a member of the Advanced Research and Technology Program (ARTP) at Western Kentucky University.
1.2.2. The Biotechnology Center director will represent the Biotechnology Center on the ARTP director's council and will communicate ARTP initiatives to the Biotechnology Center membership.
184.108.40.206. The Biotechnology Center will have two elected directors. Support by a simple majority of all the Biotechnology Center members is necessary for election to a director track position.
220.127.116.11. The term for an elected director will be four years. The first year's service will be as an assistant director, under the guidance of the director. The second year's service will be as the director, and will be in consultation with the past director. The third year's service will also be as the director who mentors a newly elected assistant director. The fourth year's service will be as a past director who consults with the new director.
18.104.22.168. The Director:
22.214.171.124.1. Serves as the collective bargaining negotiator for the Biotechnology Center, and as such, represents the Biotechnology Center in matters of policy, contracts and funding pursuits.
126.96.36.199.2. Is responsible for representing the Biotechnology Center in the POD and ARTP. The Director will ensure that proper reporting is done to these programs.
188.8.131.52.3. Has operational oversight of the Biotechnology Center and Core Facility.
184.108.40.206.4. Drafts the annual budget and revises it to meet the approval of the majority of the Biotechnology Center members.
220.127.116.11.5. Ensures that the Biotechnology Center follows its budget and saving plans.
18.104.22.168.6. Reports annually, to the Biotechnology Center members, on the income and expenditures for all accounts.
22.214.171.124.7. Represents the Core Facility in any negotiations for contract work done by the Core Facility.
126.96.36.199.8. Accepts, reviews and takes action to resolve grievances within the Biotechnology Center.
188.8.131.52. Role of the Assistant and Past Directors
184.108.40.206.1. The Assistant and Past Directors will work with the Director to administer the Biotechnology Center and assist with the responsibilities defined under the role of the Director.
2.1.2. Standing Committees
220.127.116.11. The Biotechnology Certification Committee (BC).
18.104.22.168.1. The goal of Biotechnology Certification is to provide a program that will attract students into biotechnology and teach skills that will better prepare them to engage in meaningful research.
22.214.171.124.2. The BC Committee chair will be appointed by the Biotechnology Center Director and will be responsible for recruiting at least two committee members. The Biotechnology Center Core Facility Coordinator will be a standing member on this committee.
126.96.36.199.3. The BC Committee will define the curriculum for the Biotechnology Center Certification program and facilitate its execution.
188.8.131.52.4. The BC Committee will recruit applicants by advertising the certification program.
184.108.40.206.5. The BC Committee will accept applications from students and screen students for participation in the Biotechnology Certification Program.
220.127.116.11.6. The BC Committee will track the placement of students into the research community.
18.104.22.168.7. The BC Committee will review annually on the success of the program.
22.214.171.124.8. The BC Committee will report annually, to the Biotechnology Center membership, on the activities of the Biotechnology Center Certification Program.
126.96.36.199. The Research and Educational Grants Committee (REG).
188.8.131.52.1. Provided funding is available, the goal of the Research and Education Grants program is to use Biotechnology Center funds for the financial support of small research projects that are needed for grant or paper submission, or for support of education initiatives that will enhance courses or educational outreach.
184.108.40.206.2. The head of the REG Committee will be appointed by the Biotechnology Center Director and will be responsible for recruiting at least two committee members.
220.127.116.11.3. The Committee will review applications for Biotechnology Center sponsored funding to members for the purpose of research or educational enhancement.
18.104.22.168.4. The Committee will recommend funding of activities to the Biotechnology Center members.
22.214.171.124.5. Funding will be given to recommended activities that are approved by a majority of all of the Biotechnology Center members.
126.96.36.199. The Facilities, Equipment and Technology (FET) Committee
188.8.131.52.1. The FET committee is responsible for the annual review of the status of equipment, facilities and technologies housed in the Biotechnology Center and the Core Facility.
184.108.40.206.2. The FET Committee chair will be appointed by the Biotechnology Center Director and will be responsible for recruiting at least two committee members.
220.127.116.11.3. The Core Facility Coordinator will be a standing member but not the chair of this committee.
18.104.22.168.4. The FET committee will review the Biotechnology Center's technology status each year and develop/review both short- and long-range plans for equipment maintenance, replacement, and purchase. Recommendations will drive the Biotechnology Center's Saving Plan and must be approved by a majority of all of the Biotechnology Center members.
22.214.171.124.5. The FET committee will also make annual recommendations on new technologies that should be acquired by the Biotechnology Center and approve workshops and/or training for the Core Facility Coordinator or a designated Biotechnology Center member to acquire these technologies for the Biotechnology Center. Funding for these recommendations must be approved by a majority of all of the Biotechnology Center members.
126.96.36.199.6. The FET committee will make recommendations to the Biotechnology Center Director on the percentage of income that should be saved towards equipment and technology initiatives. This will be presented for membership approval by the Director during the annual budget approval meeting.
188.8.131.52. The Bylaws Committee
184.108.40.206.1. The goal of the Bylaws Committee will be to review the bylaws and procedures of the Biotechnology Center and the mission statement at least every three years.
220.127.116.11.2. Three faculty members will be appointed to this committee by the current director and ratified by a majority of the Biotechnology Center members.
18.104.22.168.3. Recommendations to change the mission statement, bylaws and procedures will be presented to the Biotechnology Center membership at least two weeks before a vote is called. All recommendations must be passed by a majority of all of the Biotechnology Center members.
2.1.3. Other committees
22.214.171.124. Other committees may be established, as needed, by the director, to conduct the work of the Biotechnology Center.
2.2. External Advisory Board
2.2.1. Through the ARTP, one or more external advisors will be invited to review the yearly progress of the Biotechnology Center.
2.3. Biotechnology Center Meetings
2.3.1. At least one annual meeting will be held to:
126.96.36.199. Consider election of Directors (if necessary).
188.8.131.52. Approve of the budget, saving plan, and endowment plan.
184.108.40.206. Hear reports from the BC, FET and Bylaws Committees.
220.127.116.11. Hear about changes in Core Facility policy and procedures.
18.104.22.168. Consider recommendation from the external advisory board.
22.214.171.124. Review personnel recommendations, from the Director, for the Core Facility Coordinator and the CEBS administrative assistant.
2.4. Biotechnology Center Core Facility
126.96.36.199. Core Facility Coordinator.
188.8.131.52.1. The Core Facility Coordinator is responsible for:
184.108.40.206.1.1. Hiring and management of support staff in the Core facility. Duties include staff training, scheduling, assessment of work quality, and evaluation of the staff upon their leaving the core facility.
220.127.116.11.1.2. Implementation of the Biotechnology Certification program as directed by the BC committee.
18.104.22.168.1.3. Participation in the Biotechnology Certification and Facility, Equipment, and Technology Committees.
22.214.171.124.1.4. Instruction of Core Facility users in the policies, procedures, and safety practices of the Core Facility. Report policy changes in the annual Biotechnology Center meeting.
126.96.36.199.1.5. Maintenance, service and upgrading of equipment.
188.8.131.52.1.6. Scheduling/providing core services according to the priority established by the Biotechnology Center.
184.108.40.206.1.7. Optimization and dissemination of protocols used by the Core Facility.
220.127.116.11.1.8. Stocking of common research supplies.
18.104.22.168.1.9. Tracking the use of core facilities and supplies along with the regular billing of facility users.
22.214.171.124.1.10. Working with the Biotechnology Center members to help facilitate their research and ensure the safe use of the Core Facilities.
126.96.36.199.1.11. The introduction of new technologies, acquired from workshops and/or courses, into the Biotechnology Center.
188.8.131.52.1.12. The testing of new laboratory procedures before class implementation (upon request).
184.108.40.206.1.13. Public relations of the Core Facility.
220.127.116.11.2. The coordinator will consult with the Biotechnology Center's Director in all matters of policy.
18.104.22.168.3. Grievances from and to the coordinator will be directed through the Biotechnology Center Director for resolution.
22.214.171.124.4. The Core Facility Coordinator's performance will be reviewed annually by the Biotechnology Center Director and a recommendation submitted to the Biotechnology Center membership for discussion and modification. The final recommendation will be passed to the Head of the Department of Biology, for consideration in the annual personnel performance review.
126.96.36.199. Biotechnology Center Core Facility Staff
188.8.131.52.1. Core Facility employees, working for the Biotechnology Center, will work under the direction of the Core Facility Coordinator.
184.108.40.206.2. Upon termination of employment in the Core Facility, employees, will be evaluated by the Core Facility Coordinator following WKU personnel policies.
220.127.116.11. Undergraduate Students
18.104.22.168.1. Undergraduate students doing research under one of the Biotechnology Center members will have access to the Core's equipment, supplies and technical expertise as contracted through their major professor.
22.214.171.124.2. Undergraduate students using Core Facility resources are responsible to follow the guidelines of safety and courtesy outlined by the Core Facility staff.
126.96.36.199. Graduate Students
188.8.131.52.1. Graduate students receiving financial support from the Biotechnology Center have a responsibility to contribute 3 hrs/wk to the support of Core Facility activities.
184.108.40.206.2. They will work under the direction of the Core Facility Coordinator.
220.127.116.11.3. Graduate students doing research under one of the Biotechnology Center's members will have access to the Core Facility equipment, supplies and technical expertise as contracted through their major professor.
18.104.22.168.4. Graduate students using Core Facility resources are responsible to follow the guidelines of safety and courtesy outlined by the Core Facility staff.
22.214.171.124. Member Responsibilities
126.96.36.199.1. It is the responsibility of the Biotechnology Center members to make arrangements with the Core coordinator for the use of resources in the Core Facility by members of their research group.
188.8.131.52.2. It is the responsibility of the Biotechnology Center members to ensure that their students or research personnel follow the guidelines of safety and courtesy outlined by the Core Facility staff when using the Core Facility.
184.108.40.206. Equipment housed in the Core Facility is for use by multiple investigators.
220.127.116.11. The Core Facility Coordinator is responsible to see that the equipment is used properly and properly maintained.
18.104.22.168. Students and faculty should receive training and certification that they are competent to use equipment before independently operating equipment.
22.214.171.124. The Biotechnology Center's FET Committee should develop a plan to facilitate the service and/or periodic replacement of the Core Facility equipment.
126.96.36.199. Stocks of supplies that are commonly used by the Biotechnology Center's members and their research groups will be maintained in the Core Facility.
188.8.131.52. It is the responsibility of the Biotechnology Center members to inform the Core Facility Coordinator of which stocks and quantities are needed.
184.108.40.206. It is the responsibility of the Core Facility Coordinator to ensure that sufficient quantities of these supplies are maintained.
220.127.116.11. It is the responsibility of the Biotechnology Center's members and their research personnel to inform the Core Facility Coordinator when large quantities of supplies have or will be used and when stocks appear to be getting low.
18.104.22.168. The resources of the Core Facility will be made available for use by Biotechnology Center members according to the following priorities: (with one being the top priority)
22.214.171.124.4. Educational Outreach
126.96.36.199. It is the responsibility of researchers and instructors to pre-arrange, with the Core Facility Coordinator, for time critical use of equipment and services so that scheduling can facilitate all of the demands.
188.8.131.52. A set of technologies/services will be offered by the Core Facility to the Biotechnology Center members, to courses, and to entities outside of WKU (through a sponsoring Biotechnology Center member).
184.108.40.206. The Core Facility Coordinator will maintain a current list of technologies and services available through the Core Facility along with costs of those services. The Biotechnology Center will maintain the list on its website.
220.127.116.11. Decisions to commit the Core Facility to a significant quantity of contract work outside of the Biotechnology Center must be approved by a majority of its membership.
18.104.22.168. When services are performed by the Core Facility staff, additional students may be hired and managed by the Core Facility Coordinator, following approval by the Biotechnology Center Director.
22.214.171.124. Services and supplies used in courses will be billed, at cost, to the department or educational unit using them.
126.96.36.199. Services and supplies used by the Biotechnology Center members will be billed to members at a rate agreed upon by the Biotechnology Center.
188.8.131.52. Services and supplies provided to external contractors will be billed to contractors at a rate agreed upon by the Biotechnology Center.
184.108.40.206. The Core Facility is encouraged to establish collaborations with other core facilities (e.g. KBRIN) in order to offer a wider diversity of services to its members and to facilitate technology exchange.
2.5. Technology Support
2.5.1. Biotechnology Center Members
220.127.116.11. It is the responsibility of the Biotechnology Center members to seek out new technologies, when appropriate, to enhance their research capabilities.
18.104.22.168. When feasible, Biotechnology Center members should seek to train Core Facility staff and other faculty in these new techniques.
2.5.2. Core Facilities
22.214.171.124. It is the responsibility of the Core Facility staff to learn new technologies from Biotechnology Center members and incorporate them into the Core Facility's repertoire of techniques.
126.96.36.199. The Core Facility's repertoire of techniques should be made available to local research and educational units.
188.8.131.52. Core facility staff should seek out and implement new technologies that will enhance the capabilities and marketability of the Biotechnology Center and students trained therein.
184.108.40.206. When directed by the FET committee, and approved by the Biotechnology Center membership, the Core Facility Coordinator or a designated Biotechnology Center member should attend workshops, conferences, or courses designed to teach new technologies and techniques needed within the Biotechnology Center.
220.127.116.11. The Biotechnology Center should establish collaborations and contracts with other core facilities (especially within Kentucky) in order to provide expanded services to its members.
18.104.22.168. Biotechnology Center members are encouraged to establish collaborations with investigators at other institutions and take sabbaticals that will enhance the research capabilities of the Biotechnology Center and facilitate technology transfer.
22.214.171.124. Postdocs and visiting professors should be encouraged to train faculty and Core Facility staff in new and innovative techniques for which they have expertise.
2.6. Web Page
2.6.1. The Biotechnology Center will maintain a current web page which will include at least the following information:
126.96.36.199. Contact information for Biotechnology Center directors, core facility coordinator and administrative assistant.
188.8.131.52. Biotechnology Center members and their research.
184.108.40.206. Core services.
220.127.116.11. Current students.
18.104.22.168. Links to ARTP and other collaborators.
2.7.1. Program of Distinction (POD)
22.214.171.124. Each year a budget for POD funds will be drafted by the Biotechnology Center Directors and approved by a majority of all the Biotechnology Center members.
126.96.36.199. The approved budget will be forwarded to the ARTP office.
188.8.131.52. The Directors will report to the members on the final budget approved by the ARTP.
184.108.40.206. The Directors will make an annual report to the Biotechnology Center members on the past year's budget, income, and expenditures.
2.7.2. External Grant Support
220.127.116.11. It is the responsibility of the Biotechnology Center's members to include, in their grants and contracts, the cost of supplies and services that will be supplied by the Core Facility.
18.104.22.168. The Biotechnology Center members will be billed for services and supplies provided by the Core Facility and the funds will be transferred to the appropriate accounts.
2.7.3. Indirect Cost and Other Revenue
22.214.171.124. Indirect costs returned to the Biotechnology Center and other sources of income, shall be placed in a revenue account and divided between appropriate sub-accounts as directed by the Biotechnology Center's Saving Plan.
126.96.36.199. Monies paid to the Biotechnology Center that are not considered income, i.e., flow through or contract funds will not be subject to allocation as dictated by the Biotechnology Center's Saving Plan.
2.7.4. The Biotechnology Center's Savings Plan
188.8.131.52. The Savings Plan will allow income funds to be accumulated over a long period of time for use in planned purchases and for a contingency fund.
184.108.40.206. Accounts will be set up and a percentage of all new income will be placed into each account.
220.127.116.11. The Savings Plan shall be reviewed / drafted by the FET committee, and reviewed / approved annually by a majority of all of the Biotechnology Center members.
18.104.22.168. The Campus Giving Campaign should encourage the establishment of endowments.
22.214.171.124. An Endowment Plan for use of endowment funds shall be drafted by the directors approved by a majority of all of the Biotechnology Center members.
126.96.36.199. The Biotechnology Center Directors will be responsible for following the Endowment Plan and tracking the growth and distribution of funds and will report annually to the Biotechnology Center membership.
2.8. Administrative Assistant
2.8.1. The Department of Biology administrative assistant assigned to CEBS will support the Biotechnology Center, the Center for Biodiversity Studies and the Department of Biology in facilitating research and teaching in CEBS and will do so under the direction of the Head of the Department of Biology.
2.8.2. The responsibilities of the administrative assistant will be defined by the Head of the Department of Biology in consultation with the directors of the Biotechnology Center and the Center for Biodiversity Studies.
2.8.3. The Biotechnology Center Director will review the administrative assistant's support for Biotechnology Center initiatives annually. A recommendation will submitted to the Biotechnology Center membership for discussion and modification. The recommendation will be passed to the Head of the Department of Biology.
3. Student Experiences
3.1. Biotechnology Certification
3.1.1. The Biotechnology Certification Committee will facilitate the early recruitment and training of undergraduate students, in technologies central to research, through its Biotechnology Certification program.
3.1.2. The Biotechnology Certification Committee will facilitate the execution of this course. They will provide evaluations of each graduate's performance to the Biotechnology Center membership and encourage recruitment of certification graduates into research programs.
3.1.3. The Core Facility Coordinator will conduct and coordinate the training outlined by the Biotechnology Certification Committee.
3.2. Research and Contract Work
3.2.1. The Biotechnology Center members will:
188.8.131.52. Train their research students in the methods of research.
184.108.40.206. Ensure the quality of research.
220.127.116.11. Provide opportunities for students to submit their work to peer review in the form of presentations and/or papers.
18.104.22.168. Arrange for technology transfer to and from the Core Facility and between its members when appropriate.
3.2.2. The Core Facility will:
22.214.171.124. Give regular certification and workshop training and support the use of Core Facility equipment.
126.96.36.199. Provide technologies and services to faculty and students.
188.8.131.52. Provide a stock of common supplies.
184.108.40.206. Facilitate technology transfer.
4. Technology Transfer to WKU Courses
4.1. Technology Transfer
4.1.1. The Core Facility will provide training to those instructors/students that wish to use equipment and protocols for instructional purposes.
4.1.2. Upon the request of an instructor, the Core Facility can serve as a test site for newly developed course protocols. The Core Facility Coordinator will ask staff members to perform the trial protocol and give feedback to the instructor.
4.2. Course Development Grants
4.2.1. Depending on the availability of funds, grants will be made available through the Biotechnology Center to promote the development and incorporation of new techniques into the curriculum.
4.2.2. Grant applications will be reviewed by the Research and Educational Grants Committee and recommendations presented to the Biotechnology Center membership for approval. Approval by a majority of the Biotechnology Center members is necessary for funding of proposals.
4.3. Core Facility Services
4.3.1. The Core Facility will provide services and materials to courses at cost.
4.3.2. The Core Facility Coordinator will coordinate equipment use by Biotechnology Center members and courses.
4.3.3. The Core Facility may help an instructor develop and optimize protocols for courses. Requests for this type of assistance should be made to the Core Facility Coordinator.
5. Research Support
5.1. Biotechnology Center Research Grants
5.1.1. Depending on the availability of funds, grants will be made available, through the Biotechnology Center, to support the gathering of data that will enhance an application for external funding or that will support the publication of data.
5.1.2. The Research and Educational Grants Committee will review Grant applications and recommendations will be presented to the Biotechnology Center members for approval. Approval by a majority of the Biotechnology Center members is necessary for funding of proposals.
5.2.1. When funds are budgeted, the Biotechnology Center will support faculty and student travel to meetings.
5.2.2. The Biotechnology Center Director will accept requests for travel twice a year (September and February) and disperse funds based on the following priorities: (highest to lowest)
220.127.116.11. Faculty or student giving a presentation.
18.104.22.168. Faculty or student as a co-author on a presentation.
22.214.171.124. Faculty or student enhancement.
5.3.1. Only Biotechnology Center members may engage the Biotechnology Center or its Core Facilities in a significant level contract work. Extensive Core Facility use must be done only after consultation with the Biotechnology Center's Director and Core Facility Coordinator and upon approval of a majority of the Biotechnology Center members.
5.3.2. The Biotechnology Center member initiating the contract work is responsible for the scientific integrity of the work performed.
5.3.3. The Biotechnology Center member initiating the contract is responsible to make sure that sufficient Core Facility equipment time is available for contract work according to the priorities established by the Biotechnology Center.
5.3.4. Sub-Contracts to the Core Facility
126.96.36.199. The Core Facility Coordinator may help direct students in subcontract work.
188.8.131.52. Subcontracts should only be accepted if sufficient equipment time is made available to complete the subcontract work under the Biotechnology Center's defined priorities and if sufficient personnel can be hired to fulfill the subcontract.
6. Educational Outreach
6.1. Role of Biotechnology Center Members
6.1.1. Biotechnology Center members may initiate educational outreach activities.
6.1.2. Biotechnology Center members can apply for Biotechnology Center Course Development grants to help defray the cost of processing K-12 student samples by the Core Facility.
6.2. Role of Core Facility
6.2.1. The Core Facility will support educational outreach programs to the community and K-12 schools that are initiated and directed by Center members. Support will be given in accordance to the Center's defined priorities for processing samples.
6.2.2. The Core Facility staff will give guided tours and demonstrations to K-12 schools upon request.
7. Public Relations and Student Recruitment
7.1. The Biotechnology Center will continue to support the student organizations and ambassadors in their efforts to recruit science majors encompassed by the Biotechnology Center.
7.2. The Biotechnology Center will develop and maintain materials highlighting the Biotechnology Center's research and facilities. These may include posters/brochures for self-guided tours or virtual tour materials for recruiting.
7.3. Role of Biotechnology Center Members
7.3.1. To recruit students in appropriate undergraduate and graduate programs encompassed by the Biotechnology Center.
7.3.2. To advise potential and declared majors.
7.3.3. To publicize student accomplishments.
7.3.4. To recruit students for the Biotechnology Certification program and for independent research.
7.4. Role of Core Facility
7.4.1. The highly visible Core Facility will be used give guided tours to potential students and their families, help direct students and potential students to meet with one or more Biotechnology Center members.
8. Periodic Review
8.1. Review Period
8.1.1. A Bylaws Committee will review the bylaws, procedures, and the mission statement of the Biotechnology Center every three years.
8.2. Planning Committee Selection
8.2.1. The current Directors will assign three faculty members to this committee and the selection must be ratified by a majority of the Biotechnology Center members.
8.3. Changes to the Mission Statement, Bylaws and Procedures
8.3.1. Recommendations to change the mission statement, bylaws and procedures will be presented to the Biotechnology Center membership by the Review Committee.
8.3.2. All changes must be approved by a majority vote of all of the Biotechnology Center members.
8.4. Distribution of Changes
8.4.1. Notification of changes will be sent to the Department Head of Biology, the ARTP director, and external advisors.
8.4.2. Copies of the updated mission statement and bylaws will be made available to the Biotechnology Center members.
8.4.3. The Biotechnology Center website will be updated to reflect changes as necessary.