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Division of Finance and Administration - Insurance (Property & Vehicle)

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 Insurance (Property & Vehicle)

Promoting EXCELLENCE, Delivering SERVICE

Insurance (Property & Vehicle) is responsible for maintaining appropriate coverages on WKU property and vehicles, as well as professional liability and general liability coverages for a variety of departmental services and certain short term events.  The department handles all auto and property claims as well as claims filed through the Kentucky State Board of Claims.  Insurance (Property & Vehicle) is also responsible for approving university driver applications and maintaining the University Approved Drivers listing.


Use of Vehicles Insured by the University 

In order to drive a vehicle insured by the University (owned, leased, or rented) you must be familiar with the following policy and be on the approved driver’s list.

Use of Vehicles and Approved Drivers Policy - see Policies

Drivers Release and Applicant Information Form - see Insurance Forms  


 Rental Vehicle Information 

PLEASE RENT FROM ENTERPRISE OR NATIONAL.  The contract with these two auto rental companies provides a low competitive rate with FULL AUTO insurance coverage. 

Reserve your car from Enterprise Car Rental.

If Enterprise or National do not have vehicles available for your trip, you can use another rental agency. 


Rental Vehicle, Proof of Insurance

Western Kentucky University purchases insurance to cover rental vehicles.  The proof of insurance form should be used whenever you rent a vehicle from other than Enterprise or National. Rental Vehicle, Proof of Insurance Form

This insurance provides coverage in the USA and Canada. If a vehicle is rented in a foreign country, you should purchase insurance from the rental company.

The rental agency (in most cases) requires the vehicle to be rented in an individual's name, but you can have WKU on the second line. You should be able to print the attached form. If you have any trouble printing the form, please call (270) 745-5859.


 Steps to Follow When Renting a Vehicle

  1. Before leaving campus make copies of the Proof of Insurance Form and the On-Site Accident Form. These should be maintained in the vehicle for use in case of an accident.
  2. Western Kentucky University should be included in the name and address section of the rental agreement.
  3. Before taking possession of the vehicle or signing any rental forms that state you are taking the vehicle without damage, completely inspect the vehicle (inside and out) noting any damages.
  4. Have the rental company's agent agree (on the rental forms) that damages did exist at the time you took control of the vehicle.
  5. Upon returning the vehicle, again inspect the vehicle noting any damages.
  6. Have the rental company's agent note that either no damages existed or that all damages present were there when you originally took possession of the vehicle.
  7. If there were damages sustained while the vehicle was in your possession, you will need to complete an Accident Report Form. (see Insurance Forms)

NOTE: Anyone planning to rent a 15 passenger van will need to complete the Van Orientation Program given by Parking & Transportation Facilities Management, please call  (270) 745-2375.


Quick Links

Information Handbook

Equipment Insurance Information  

Campus Emergency Telephone Numbers


Contact Insurance (Property & Vehicle)

1906 College Heights Blvd. #11002
Wetherby Administration Building, G19
Bowling Green, KY 42101

(270) 745-5859

Contact us

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 Last Modified 10/4/16