Western Kentucky University

The Graduate School - Electronic Documents (Students)

In an effort to reduce paper use, we strongly encourage students and advisors  to submit documents via email, if possible. Below you will find instructions to sign documents electronically and where to submit them after they have been signed.

Electronic Signature Instructions for Students

  1. Locate and download your form here. You must download the form. You cannot complete the form inside an internet browser. When opening the document, be sure to open it in Adobe Acrobat or Reader. (You cannot complete the form in Previewer, which is the default program for PDFs for many Apple users. For additional information on how to properly open this document if you are using an Apple computer, please click here.)
  2. Fill in the appropriate information on the form.
  3. Click on the "Student Signature" field.
  4. A pop-up will ask you to select a digital ID if you already have one created. If you already have a digital ID, skip to step 15.
  5. If you do not have one created, the pop-up screen will give you an option to sign the document using “A new digital ID that I want to create now.”
  6. Select this option and click “Next”
  7. Select New PKCS#12 Digital ID File, and click “Next”
  8. Type your name, email address, and select your country/region. The organizational unit and organization name is not required for the creation of your digital ID. When you certify or sign a document, the name appears in the Signatures panel and in the signature field.
  9. Optional: To use Unicode values for extended characters (i.e. #, &, ^, etc.), select “Enable Unicode Support,” and then specify the Unicode values in the appropriate boxes that appear next to the first set of boxes.
  10. From the Key Algorithm menu, choose 1024-bit RSA
  11. From the Use Digital ID For menu, choose Digital Signatures and Data Encryption. Click “Next”
  12. Specify a filename and location for the digital ID file
  13. Type a password; passwords are case-sensitive, must contain at least six characters, and may not contain double quotation marks or the following characters: ! @ # $ % ^ & * , | \ ; < > _. Type the same password in both the Password and Confirm Password boxes.
  14. Click “Finish”
  15. Save a copy of the form and send it to your graduate advisor, if necessary. (Most forms require an advisor signature.)

Important: Make a backup copy of your digital ID file. If your digital ID file is lost or corrupted, or if you forget your password, you cannot use that profile to add or validate signatures.

For additional help on creating a self-signed digital ID, a video is available here.


Submitting Electronic Documents

Most forms will need to go to your advisor for advisor approval prior to coming to the Graduate School for final approval. Some forms will come directly to the Graduate School staff:

Form To whom document should be sent
Course Change Your Advisor
Form C  Your Advisor
Form D Your Advisor
Graduate Assistantship Application Program Coordinator or Dept. Head
Graduate Assistantship Continuation Program Coordinator or Dept. Head
Graduate Certificate Form Your Advisor
Graduate Teaching Associate Application Your Department Head
UG Enrollment in GR Courses Your Advisor
 Last Modified 7/3/14