Upon establishment of the semester schedule, requests for special events shall be reviewed as they are received. The Facility Management staff will review each request, render a decision, and schedule the event if approved. All requesting individuals and groups must request use of facilities in writing at least two weeks prior to event date in order to be considered. Requests should include organization name, desired event date and time, requested facilities,scheduled activities, ages of participants, and any other pertinent information. Request forms can be faxed to 270-745-2006 or be submitted to:
Attn: Candice Douglas, Assistant Director-Facilities
WKU Preston Center
1906 College Heights Blvd. #11097
Bowling Green, KY 42101
Or emailed to Candice Douglas.
Usage fees for University-sponsored groups and participants are established for the purpose of providing revenue for the maintenance and enhancement of the Preston Center facilities and equipment. A signed waiver/contract and proof of insurance must be on file for all groups that are charged a fee. Establishment of the fee schedule, collection of all fees, and the expediture of the fee revenue is the responsiblity of the Intramural-Recreational Sports Department.
Area Rate Plus Additional Fees
Full Facility Reservation** $200/Hr plus Lifeguard & Staffing
Gym Reservation $25/Court/Hr Staffing
Pool Reservation $100/Hr Lifeguard & Staffing
Dance Studio $40/Hr Staffing
Racquetball Court $10/Court/Hr Staffing
Meeting Room $40/Hr Staffing
Track Reservation $15/Hr Staffing
Multi-Purpose Room WKU Group
$25/Hr w/o equipment
$50/Hr w/o equipment
** Includes gym, pool, dance studio, meeting room, racquetball courts, and track. Weight and fitness rooms cannot be rented due to inconsistent levels of participant experience, lack of trained supervisors, and potential for injury.
Staffing fees will be determined by Preston Center management based upon number of patrons and facilities involved ($25 per hour minimum). Prices are non-negotiable, and are the same for any requesting party or organization. Events will end on schedule. A mandatory cleanup time will be included in rental time.
PHAC staff will be directly supervising the event and will be available as support staff throughout the event. Anyone under the age of 14 will require additional staffing. The supervisor/participant ration will be determined by the nature of the event.
Review & Confirmation
Confirmation of events and programs will be made as time permits, generally no more than two weeks after the request is received, or within one month of the date(s) of the event. Requests for Special Olympics, American Red Cross Blood Drive, or similar national ore regional events requiring additional lead time should be submitted well in advance of the anticipated date of its occurrence (at least 1 month previous). However, confirmation of each request is dependent on the finalization of schedules within all higher priority levels.
The following criteria will be utilized in rendering decisions to approve or deny request applications:
* the impact to existing programs and available space
* the scope and nature of the event itself (State, University, PHAC regulations)
* the appropriateness of the activity/event itself
* the compatibility of the activity and the facilities in which it will be conducted previous experiences with similar events
* the group's ability to meet all requirements relative to usage policies/procedures
* the availability of sufficient group sponsors, chaperones, or advisors the availability of required PHAC personnel
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