Western Kentucky University

IT Division - OU Campus - Self Help

Publishing Files and Workflows

Publishing a file, directory or site pushes it from the staging server to the production server. Only when a page, directory, or site is published will the results appear on the World Wide Web.

A page can be published at the end of an approval process, and by anyone with explicit rights to publish a page without an approval.

You can publish a file by itself or an entire folder and everything within the folder. You can also publish a file / folder three different ways.  You must have the file checked out in order to publish.

  • From the Page List, view by clicking on the Publish icon Publish File.
  • From the Edit Mode, view by clicking on the Publish Now button.
    Publish Now Button
  • From the Split Screen, view by clicking on the Publish icon Publish File.

Publishing to Twitter allows users to automatically tweet when a page is published. (Please Note: This feature does not insert any content from the page being published into the Twitter feed.)  If you would like the ability to Publish to Twitter, please email webmaster@wku.edu for more information.

Please watch our video tutorial or download the PDF of Step By Step Guide for further assistance.


The Workflow facilitates the tracking of web pages sent to you for approval, the tracking of web pages sent to other users for approval, and the ability to send and receive messages.  For more information on Workflow, please see the following pdf.

Step By Step Guide
  1. After you have saved your changes, click Publish Now button or the Publish icon Publish File if you are in the Page List View. Although it is not required, it is a good practice to note changes on the page in case it becomes necessary to undo or revert these changes. (Please Note: If you have an approver, you will not see the Publish Now button.  You will see a Send for Approval button.)
    Publish Now Button
  2. Every page will have the option to check Accessibility (ADA Compliance), W3C validation, links, and spelling.  Click on the green arrow beside each list item to check your page.
    Publish File Check
  3. Finally, click the Publish Button below the text area and the page will go live.
  4. Alternatively, you can schedule the page to go live at a later time by clicking the Schedule button from the Edit view or Page List view Schedule Publish. Scheduled publish allows you to setup a time in the future for a page to go live on your website. In addition, you can attach a tweet to this future publish that will be posted concurrent with the page publish.
    Schedule Publish
  5. Finally, you can click Send To User to send the page to another user for comments or editing.
    Send to User
 Last Modified 4/30/14