The surplus department at WKU is a division of Facilities Management and a part of the Campus Services team. Here in DFM, we believe that we can ultimately find more sustainable ways to reuse and recycle the surplused items on campus. We reuse items here on campus, donate to non-profits, and sell items through auctions. You can find more information about the "stuff" available here.
For more information about what happens to items post surplus including the sale of items and, please refer to the Responsibilities for Disposal of Surplus Property Policy. Please note that due to KRS statue, we are unable to sell items directly to anyone (on or off campus). Items must be sold in an auction format to allow for equal opportunity to purchase the item.
Selling Items, Auctions.
When items have been in surplus for a few weeks and we see no other on campus use for them, we will put these items for sale via auction. You can be updated on auctions by LIKING us on Facebook, where we communicate all updates to on and off campus community members.
What is the difference between Inventory Control and Recycling & Surplus?
What Inventory Control does
Inventory/Asset records are maintained in the Banner Finance System. Equipment is defined as non-expendable with a cost of $2,000 or more plus all computers no matter what the cost is. When Purchase Orders are issued for new equipment the equipment is identified by the commodity code and account code used in the Banner system. Each day the Inventory Control Coordinator receives a report that lists newly purchased equipment items that have been received on campus and invoiced. Each equipment item is tagged with an inventory control tag that identifies the item as property of WKU and has a unique identifier and barcode. The serial number, make, model and location are recorded and entered in Banner. Once per year the Inventory Control Coordinator sends a list of assets to each department head along with the attached instructions. The department head is responsible for taking an inventory of the assets in their department and reporting back to the inventory Control Coordinator. Inventory Control is handled through the Purchasing department.
What Recycling and Surplus does
Asset disposal – Whenever a department no longer needs a piece of equipment or any personal property they are supposed to submit a request to the Surplus/Recycling department to have the item picked up. Those items then become available for reuse by any department on campus that may have a use for them. If there is no interest on campus after 30 days, items can be transferred to other state agencies or non-profit organizations or they can be sold through some sort of public auction or sale. Any items that have no value or cannot be sold are sent to recycling facilities. Very few items that are not recyclable end up in landfills. Electronics recyclers provide documentation that indicates all data has been destroyed and equipment has disposed of in an environmentally friendly manner. Recycling and Surplus are managed through facilities management.
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