For Program Leaders
RULES OF THE ROAD
Study Away Administrative Process
What WKU polices guide Study Away programs?
For the safety and peace of mind of everyone involved, WKU has in place several policies that guide the administration of Study Away programs. We often follow the policies in place for Faculty-Led Study Abroad programs.
Academic Affairs polices are found here.
Where do I find the Study Away Administrative Guidelines?
Study Away Administrative Guidelines
This document guides the entire process. We constantly update the manual as we encounter new situations.
How does FERPA impact Study Away Courses?
FERPA and Communication with Parents/Guardians
The program leader should make themselves aware of the Family Educational Rights and Privacy Act (FERPA). While certain academic and personal protections exist within the FERPA guidelines, the leaders may exercise discretion on reporting matters to a participant's emergency contact.
The basic definition is that if a student creates a situation that puts an individual student or the people around the student at risk, then FERPA does not apply. If the matter is an academic issue, where there is no physical risk, then FERPA does apply.
Further information may be obtained at the following site: http://www.wku.edu/registrar/ferpa.php
The full text of the legislation is available here.
How do I prepare for an on-site emergency?
Emergency Action Plan
Study Away staff take your safety and that of your students very seriously. An Emergency Action Plan is how we prepare.
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