Study Away Administrative Manual
WKU's Office of Study Away provides opportunities to extend the classroom beyond the campus borders in cooperation with faculty, their academic departments and colleges.
Faculty have been leading "study away" programs for years in various formats. The most familiar model may be the "field trip" in which a short (1 to 3 day) off-campus learning opportunity takes places within a regular course. Another format is sometimes called an "embedded field experience" with a multi-night (4+) off-campus component in which the majority of the course takes place on a WKU campus or online.
A formalized Study Away course is a credit-bearing course for which a substantial portion of the course includes travel to destinations in which a US citizen does not need a passport. With study away programs gaining in popularity, this manual guides WKU employees, students, and the University as a whole by stating the responsibilities of parties involved in Study Away programs.
Faculty and their departments are encouraged to call upon our administrative support services to enhance the learning opportunities of our students.
We look forward to working with you on your Study Away program.
Study Away Administrative Manual (updated Jan 1, 2014)
For the safety and peace of mind of everyone involved, WKU has in place several policies that guide the administration of Study Away programs.
- WKU Faculty Handbook
- 1.2150 - Short-term, Faculty-Led Study Abroad Compensation for Summer and Winter Sessions
- 1.2120 - Summer Sessions and Winter Term Compensation and Distribution
- 1.4061 - Course Syllabi
- 1.4033 - Engagement Requirements for Hour of Credit
- 0.2040 - Discrimination and Harassment Policy
- 3.1012 - Travel Expense & Reimbursement Policy
- 3.7011 - Policy for Use of Vehicles Insured by the University
- WKU Code of Student Conduct
- Risk Management at WKU (pdf)
- Rental Vehicle Insurance Information
Academic Affairs polices are found here.
FERPA AND COMMUNICATION WITH PARENTS/GUARDIANS
The PLs should make themselves aware of the Family Educational Rights and Privacy Act (FERPA). While certain academic and personal protections exist within the FERPA guidelines, the PLs may exercise discretion on reporting matters to a participant's emergency contact. The basic definition is that if a student creates a situation that puts an individual student or the people around the student at risk, then FERPA does not apply. If the matter is an academic issue, where there is no physical risk, then FERPA does apply.
Further information may be obtained at the following site: http://www.wku.edu/registrar/ferpa.php
The full text of the legislation is available here.
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