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Frequently Asked Questions Regarding Teacher Certification

  1. How do I apply for a Kentucky teaching certificate?
  2. How do I pay my certification fee (if applicable)?
  3. What tests must I take to become a teacher?
  4. When (i.e., at what point in my undergrad program) should I take my required PRAXIS II exams?
  5. How do I register for the PRAXIS examinations?
  6. How can I check to see if the Office of Teacher Certification has received my Praxis scores?
  7. Is it ok to submit a photocopy of my test scores?
  8. How do I request a transcript?
  9. How do I determine the status of my application?
  10. How do I qualify for a Temporary Provisional Certificate?
  11. May I get a recommendation for a rank change as soon as I have completed enough graduate hours? May any graduate hours be counted toward the Rank II or Rank I classification?
  12. Where can I find information about graduate student policies and procedures?
  13. What is a Form B/C?
  14. When do I need to submit my Form B/C?
  15. How do I sign and submit forms electronically to the Office of Teacher Certification?
  16. Where should I send an electronic document after it is completed?

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Q. 1: How do I apply for a Kentucky teaching certificate?
   
A: Kentucky teacher certification is based upon the completion of a teacher preparation program that includes student teaching and testing when applicable. Kentucky requires a recommendation from the certification official at the college/university (where the applicant completed his/her initial teacher preparation program) regarding the specific teacher preparation program completed, grade level, degree level, and completion date of the program.

ALL applicants must submit the following documents to the WKU Office of Teacher       Certification (Gary A. Ransdell Hall 2052, 270-745-4300):

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Q. 2: How do I pay my certification fee (if applicable)?
   
A: WKU cannot accept certification fees. The certification fees should be paid directly through Kentucky’s Education Professional Standards Board e-Pay system at www.kyepsb.net or a cashier’s check or money order may be mailed directly to the EPSB--never to WKU’s Certification Office. Any fees mailed to the university are immediately returned to the student for safe keeping. There is no fee for the Statement of Eligibility.
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Q. 3: What tests must I take to become a teacher?
   
A: The PRAXIS II examination is required by Kentucky. All student teacher candidates are required to attend a meeting before beginning the student teaching semester. Specific    testing requirements are discussed at this meeting. For additional information on testing requirements, please refer to the Kentucky EPSB web page.
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Q. 4: When (i.e., at what point in my undergrad program) should I take my required PRAXIS II exams?
   
A: Undergraduates should take the required PRAXIS II exams in the semester prior to          student teaching.
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Q. 5: How do I register for the PRAXIS examinations?
   
A: Applicants may register to take PRAXIS exams by logging on to the Educational Testing Service web site (www.ets.org) and following the instructions for registering for PRAXIS examinations. Applicants must select the R1901 Recipient Code to ensure that the score report is sent to WKU.
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Q. 6: How can I check to see if the Office of Teacher Certification has received my Praxis scores?
   
A: WKU receives PRAXIS scores from the ETS approximately one month after the test date, at the same time that students receive their reports. The scores are usually available to view on TopNet within a week after the Office of Teacher Certification has received them. Students may log on to TopNet, select “Student Services,” click on “Registration,” and then click on “View Test Scores and Course Eligibility.” If the scores are not listed, the student must furnish a copy of the scores to the Office of Teacher Certification.
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Q. 7: Is it ok to submit a photocopy of my test scores?
   
A: Yes. The Office of Teacher Certification will accept a photocopy of your examination score(s).
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Q. 8: How do I request a transcript?
   
A: Please note that if you require a final transcript showing your degree awarded and your degree has not yet been awarded you must submit a request via mail and check the box on the form that says: Hold for Posting of Degree. For information on ordering your transcript if your degree is not required to be posted, please refer to the Office of the Registrar’s website. When ordering, you will need to type: Teacher Certification in the: To Send to a Specific Recipient box.
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Q. 9: How do I determine the status of my application?
   
A: Official transcripts are usually available from the Registrar’s Office approximately four or five weeks after the end of each semester. As soon as WKU’s Office of Teacher Certification receives all official transcripts, a completed TC-1 Form, and required examination score(s) (if applicable), the candidate’s application for certification will be put in line to be processed.

Once the application is processed, it will be mailed directly to Kentucky’s Education Professional Standards Board in Frankfort. Each applicant receives a copy of the approved TC-1 Form. If the application is for an advanced/additional certification or endorsement, please visit Kentucky’s EPSB website (www.kyepsb.net) to pay the certification fee online. There is no charge for the Initial Certification Statement of Eligibility.

Applicants with incomplete applications receive correspondence from the WKU Office of Teacher Certification regarding materials received and items required for completion of the application process; however, it is the student’s responsibility to ensure all required documents have been received by the Office of Teacher Certification.

After the approved application has been mailed to Kentucky’s EPSB, candidates may track the progress of the application by logging on to the EPSB web site (www.kyepsb.net). The EPSB issues the Statement of Eligibility for Internship for those seeking initial certification, or issues a new certificate for those seeking an advanced/additional certification or endorsement, and mails it to the student in approximately three-four weeks.
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Q. 10: How do I qualify for a Temporary Provisional Certificate?
   
A: You may be recommended for a Temporary Provisional Certificate only if you are enrolled in an Alternate Route to Certification graduate program and have an offer of employment in an approved classroom. For those students enrolled in an appropriate program, a recommendation for a Temporary Provisional Certificate may be obtained upon receipt of the following by the WKU Office of Teacher Certification:
  • An approved Program of Study (Form C)
  • Official undergraduate transcript(s) showing degree posted
  • Completed TC-TP form (obtained from the District’s Central Office) signed by the superintendent showing verification of employment (or intent to hire) in an approved classroom

Once the TC-TP Form has been processed and approved, it is mailed directly to the Kentucky EPSB. Each applicant receives a copy of the approved TC-TP Form. This certificate is only good for one year (renewable twice for a total of three years), and is only in effect as long as the individual is pursuing the master's degree and employed as a teacher. Students must take and pass all required PRAXIS exams and be ready to begin the Kentucky Teacher Internship Program (KTIP) before a third Temporary Provisional Certificate may be issued.

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Q. 11: May I get a recommendation for a rank change as soon as I have completed enough graduate hours? May any graduate hours be counted toward the Rank II or Rank I classification?
   
A: You may get a recommendation for a rank change only after you have completed an approved program. A Planned Fifth-Year (Rank II) or Planned Sixth-Year (Rank I) program is a planned, approved, specific program of studies (i.e., set of courses), not just a collection of graduate hours. All courses on the student’s program of studies must be completed before we can make a recommendation for rank change.
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Q. 12: Where can I find information about graduate student policies and procedures?
   
A: For information regarding graduate policies and procedures, please consult the Graduate School FAQ page.
   
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Q. 13: What is a Form B/C?
   
A: Form B/C is the graduate program of study. It must be filled out by the student and advisor. The advisor must approve of the courses listed on the program. The Form B/C must be signed by the student, then by the advisor. The advisor then submits the Form B/C to the Office of Teacher Certification.
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Q. 14: When do I need to submit my Form B/C?
   
A: The Form B/C must be submitted prior to the completion of twelve (12) hours of graduate course work. Failure to file the Form B/C will result in not being able to register for any additional courses until the Form B/C is submitted with appropriate signatures.
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Q. 15: How do I sign and submit forms electronically to the Office of Teacher Certification?
   
A: For instructions on signing forms electronically, please see these instructions.
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Q. 16: Where should I send an electronic document after it is completed?
   
A: Students must send the form to their advisors for approval. Advisors must send the form to the Office of Teacher Certification via the Forms page.

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 Last Modified 2/12/14