Forms identified with "*" following their name can be completed electronically and sent to the appropriate individuals via email. Please keep these documents paperless if possible. For instructions on how to create a digital signature, how to sign these documents, and how to submit them, please click here for students or here for faculty/staff.
IMPORTANT: Do not email electronic documents for the Form B/C or Course Change Form for students seeking Teacher Certification. You must upload these documents here.
Appeal of Graduate Policy*
If you would like to appeal a graduate policy, complete this form, obtain all relevant signatures, and submit it with all pertinent documentation. Failure to submit this with all approvals and documentation may result in a significant delay or denial of your request.
Authorization for Use of Thesis, Specialist Project & Dissertation
This form will be filed when the thesis, specialist project or dissertation is deposited. Complete this form, print, then sign. Additional thesis guidelines can be found here.
Certificate Program Form*
Certificate Program Forms outline a plan of study for a graduate certificate and should be on file within the first semester of enrollment in a graduate certificate program. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received.)
Course Change Form*
Any change in the approved program of study must be specified on a Course Change Form, approved by the advisor and the Teacher Certification Officer (if applicable), and submitted to Graduate Studies for final approval. Course changes include the addition or deletion of a course, the substitution of a transfer course, or substitution of another course offered by WKU for a course on the program. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received. If the student is seeking teaching certification, you must upload the form at the Teacher Certification website.)
Course Validation*
If you are appealing the Time Limit for Degree Completion or the Currency of Courses policies, you will need to have your knowledge gained through each of the courses validated. There is a limit of one course per form. This form must be submitted concurrently with an Appeal of Graduate Policy form.
Financial Certificate
In fulfillment of the United State Department of Homeland Security requirements, all international students must provide evidence of enough funds/money available for their studies in the United States.
Foreign Language Examination Application
Students may choose to complete the research tool requirement by taking a foreign language examination. The foreign language application must be filed and approved prior to the completion of the examination.
Form B/C (Master's and Specialist Degrees)* or Form C (Doctoral Students)*
All degree-seeking students must submit a planned program of study (Form B/C) to the Office of Graduate Studies and Research within the first semester (or up to 12 credit hours) of course work (inclusive of transfer credit). The degree program is to be developed in consultation with and approved by the advisor(s) assigned at the time of admission. If a program of study is not on file with the Office of Graduate Studies and Research, a student will not be permitted to enroll in a second semester or beyond 12 hours of courses (whichever comes first). Be sure to select the appropriate form for your program. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received. If the student is seeking teaching certification, you must upload the form at the Teacher Certification website.)
Form D*
Admission to candidacy is a traditional component of graduate study, the purpose of which is to provide a planned, formal review of the student’s progress toward the specified program of study. The review enables the student, in consultation with appropriate University officials, to make warranted changes in the program. Admission to candidacy should be an expression of confidence that the student will (with appropriate, continued effort) be able to complete all requirements for the degree. All degree-seeking graduate students must apply for and be admitted to candidacy by submitting an Admission to Candidacy Form (Form D) to the Office of Graduate Studies. Admission to Graduate Studies and Research and admission to program candidacy are two separate procedures. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received.)
Form G*
Upon completion of 21 required core course credits, EdD students declare a research agenda/topic of study and select a Dissertation Chair. In collaboration with the Dissertation Chair, students should elect two other members to serve on the dissertation committee and complete and submit this form to the Office of Graduate Studies and Research. This form is to be used by EdD students only. Master's and Specialist degree students do not need to complete a Form G.
Graduate Assistantship Application* (For Spring 2013 and Summer 2013 ONLY)
Graduate assistantships are available in various departments and service areas to qualified students. Stipends vary depending upon the student's qualifications and duties assigned. Use this form to apply for an assistantship. Additional information about graduate assistantships can be found here. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received. The completed form should be sent to Graduate Studies.)
Graduate Assistantship Continuation* (For Spring 2013 and Summer 2013 ONLY)
If a student was a GA in the previous semester and wishes to continue an assistantship for a future term, use this form to reapply for the assistantship. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received. The completed form should be sent to Graduate Studies.)
Graduate Assistantship Agreement (Effective Fall 2013)
This agreement outlines the details of the students assistantship and serves as a contract for the student and the department which has appointed the assistantship. The form is to be completed by the hiring department.
Graduate Faculty Adjunct Application
In order to teach, advise and serve on committees for graduate level students, an individual must be a member of Graduate Faculty. Use this form to apply for adjunct membership if you are currently at an institution other than WKU. Additional information about Graduate Faculty appointments can be found here. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received. The completed form should be sent to Graduate Records.)
Graduate Faculty Appointment/Reappointment Application
In order to teach, advise and serve on committees for graduate level students, an individual must be a member of Graduate Faculty. Use this form to apply for appointment or reappointment to Graduate Faculty if you are currently a faculty member at WKU. Additional information about Graduate Faculty appointments can be found here. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received. The completed form should be sent to Graduate Records.)
Graduate Student Conference and Research Travel
Funding from the Provost's Initiatives for Excellence and Graduate Studies and Research makes this conference and research funding possible. Travel funds are intended for student traveling to professional meetings and conferences and for students who need to travel to conduct research. Limited funding is available for students fitting into these categories. A budget must also be submitted. For more information, click here.
Graduate Student Research Grant Application
Graduate students may apply for research funds for thesis or a significant research project. A budget must also be submitted. Be sure to check the guidelines prior to completing and submitting this document.
Graduate Student Research Grant Budget Form
Use this form to indicate how funds from a Research Grant will be spent. This form must be completed and submitted with a grant application.
Graduate Teaching Assistant Application (Only effective for Spring & Summer 2013)
The Graduate Teaching Associate designation (GTA) signifies that a graduate teaching assistant has met the University's requirement to serve as instructor of record for lower division courses. Use this form to apply for the GTA designation.
Graduate Assistant Instructor Designation Application (Only effective for Fall 2013 and later)
The Graduate Assistant Instructor designation (GAI) is the updated form that will replace the Graduate Teaching Assistant Application beginning Fall 2013. Only use this application if you are applying for the Fall 2013 semester.
Minority Assistantship Program Application
The MAP program assists students from minority groups with tuition costs as well as provides opportunities for employment. Additional information about the MAP program may be found here.
International Student Transfer Form
International students transferring from another institution in the United States need to complete this form with their application.
Tuition Waiver for Supervising Teachers
Teachers serving as student teaching supervisors are eligible for six hours of tuition-free courses for each semester of supervision during an academic year. Intern resource teachers are eligible for six hours of tuition-free courses for each year they serve as a resource teacher. Submit this form to the College of Education and Behavioral Sciences Dean's Office.
Undergraduate Enrollment in Graduate Courses*
Undergraduate students at Western Kentucky University may enroll in graduate-level courses with certain stipulations. Complete this form and obtain the appropriate documentation and signatures before submitting it to Graduate Studies. (This form can be completed electronically and emailed to Graduate Studies after the appropriate approvals have been received.)
