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Western Kentucky University

WKU Postal Non Profit Standard Mail Prepartation

NONPROFIT STANDARD (Bulk) MAIL PREPARATION

The Mailcenter should receive at least 200 pieces of mail that have the exact same message, weight, and envelope size.

The mailpiece cannot contain personal information pertaining to an individual addressee, such as a statement of account, or invoice.  The information cannot contain any advertising or company logos associated with a profit making business.  A sponsor name is acceptable as long as there is no logo or address of the sponsor on the mailpiece.

All pieces should be faced in one direction.  Letter size envelope flaps should be raised up if you would like the Mailcenter to seal them.  Any envelope other than a standard letter size number 9 or 10 should be sealed by the department.

Western's physical return address is required on each individual piece.

Example:

Department Name

Western Kentucky University

1906 College Heights Blvd

Bowling Green Ky 42101

The packages of sorted mail should be banded lengthwise and crosswise.

Rubberbands must be the USPS type of  3/8 inches or wider. You can obtain these at no charge from the Mailcenter at 53389.

Standard mail should be stamped with the proper indicia in the upper right hand corner of each piece by the department.  The rubber stamp can be checked out at the Mailcenter, or you may have the indicia printed directly on your mailpiece.  This is the preferred way for larger mailings.

Arrange all the pieces in numerical zipcode order (the lowest zip at the beginning and the highest zip at the end).  The mailing will need to be sorted according to the Standard Mail Non-Automated Sorting Instructions.

When sorting is complete, attach your Bulk Summary Sheet and give advance notice for pickup by filling out and submitting the online Bulk Request Pickup Form.  You may also bring your mailing directly to the Mailcenter at the Service Supply Building anytime between 8:00 a.m. and 4:00 p.m. Please allow the Mailcenter 2 business days for processing standard mailings under 5,000 pieces.

Delivery time for standard mail delivered within Kentucky and surrounding areas is generally up to 1 week, and delivery time for areas outside the Kentucky district is usually up to 2 weeks.

Reminder: If you elect not to add an ancillary endorsement to your mailpiece, and it is not deliverable for any reason, it is not forwarded and the piece is disposed of by the USPS.

Should you have any questions concerning standard bulk mail, please call John or Stephanie at the Mailcenter-53389

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
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Note: documents in Excel format (XLS) require Microsoft Viewer,
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Note: documents in Word format (DOC) require Microsoft Viewer,
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Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
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Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
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 Last Modified 9/24/14