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Western Kentucky University

WKU Department of Surplus


Request a Recycling Bin

Recycling Data

Where does the Recycling Go?

Get involved!

Single Stream Recycling @ WKU

Waste-Less Wednesday Winners!


Submit a Surplus Pick Up Request

Contact the Surplus Warehouse

How to submit a surplus work order

Inventory Control (Purchasing)

Shipping & Receiving Department (Move Requests)

Donation Requests

Facilities Management . 

Sara Ferguson, Recycling and Surplus Coordinator, in the IT section of surplus. Photo by Christian Randolph

WKU Surplus

Hours of Operation:

  • Wednesdays 11:00 am - 1:30 pm WKU Faculty & Staff only 
  • Wednesdays 1:30 pm - 4:00 pm WKU Faculty, Staff, and public

Who: WKU Faculty & Staff have priority access to Surplus Items for reuse on campus and for purchase Wednesdays from 11:00 am - 1:30 pm. Surplus items are then available to purchase by the public from 1:30-4:00 on Wednesdays. 

  • Does WKU Surplus donate items to non-profit organizations? Yes! And we always welcome new partnerships. Please come by to see what we have any Wednesday between 1:30-4:00, or contact Elizabeth McGrew at to see how Surplus can help meet the needs of your organization.

Where: 2nd Floor of Service Supply Building

What: Desks, chairs, monitors, office furniture, office supplies, and other miscellaneous WKU property. Currently, we are not selling computers. All Surplus items are sold "as is."

How: Come visit! We accept Visa, MasterCard, American Express. We do not accept cash.

  • Does Surplus deliver?  Surplus does not deliver purchased items; however, Surplus can assist with items that are being reused on campus.
  • Can I place an item on hold? WKU Faculty and Staff may place items on hold for two weeks, after which they must purchase the item or we will release the item to be available for purchase. The public may not place items on hold. 

More questions? Please contact Elizabeth McGrew at or 745-6827

Beginning Nov, 4th, Surplus items will be available for purchase with priority given to WKU Faculty & Staff and for campus use. Come check us out!  For additional questions, please contact Elizabeth McGrew at or 270-745-6827.

The surplus department at WKU is a division of Facilities Management and a part of the Campus Services team. Here in DFM, we believe that we can ultimately find more sustainable ways to reuse and recycle the surplused items on campus. 

Check out these 5 Great Reasons to use WKU Surplus! 


What is the difference between Inventory Control and Recycling & Surplus?


What Inventory Control does

Inventory/Asset records are maintained in the Banner Finance System. Equipment is defined as non-expendable with a cost of $2,000 or more plus all computers no matter what the cost is. When Purchase Orders are issued for new equipment the equipment is identified by the commodity code and account code used in the Banner system. Each day the Inventory Control Coordinator receives a report that lists newly purchased equipment items that have been received on campus and invoiced. Each equipment item is tagged with an inventory control tag that identifies the item as property of WKU and has a unique identifier and barcode. The serial number, make, model and location are recorded and entered in Banner. Once per year the Inventory Control Coordinator sends a list of assets to each department head along with the attached instructions. The department head is responsible for taking an inventory of the assets in their department and reporting back to the inventory Control Coordinator. Inventory Control is handled through the Purchasing department.

What Recycling and Surplus does

Asset disposal – Whenever a department no longer needs a piece of equipment or any personal property they are supposed to submit a request to the Surplus/Recycling department to have the item picked up. Those items then become available for reuse by any department on campus that may have a use for them. If there is no interest on campus after 30 days, items can be transferred to other state agencies or non-profit organizations or they can be sold through some sort of public auction or sale. Any items that have no value or cannot be sold are sent to recycling facilities. Very few items that are not recyclable end up in landfills. Electronics recyclers provide documentation that indicates all data has been destroyed and equipment has disposed of in an environmentally friendly manner. Recycling and Surplus are managed through facilities management.


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 Last Modified 11/4/15