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Western Kentucky University

Office of the Registrar

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Contact Us:
Office of the Registrar
Potter Hall, Room 216
(270) 745-3351 or 3352
registrar@wku.edu


 

Official Transcript Request

Stop Sign
Make sure your degree or final grades are posted by checking your WKU unofficial transcript before continuing. If information has
not been updated, order by fax
or mail and indicate to hold request for updates.

Students requesting re-admission to the University or WKU graduates applying to a WKU graduate program do not need to request an official transcript for admission purposes.

Your name appears on your transcript as it appears on your university record. Official transcripts include the university seal and the signature of the registrar.

Student academic records are classified as confidential and may be released only with the student's written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy act of 1974.

transcript picture
Click here for instructions to view your ***UNOFFICIAL TRANSCRIPT***

 How do i order my wku transcript?

Official WKU Transcript by Mail 
Official WKU Transcript by Fax 
Official WKU Transcript via TopNet 
Official WKU Transcript in Person 
Check the Status of your Request 
Questions regarding requests for official transcripts may be directed to (270)745-5448 or to gayanne.gutherz@wku.edu

To order your WKU Official transcript by mail, a signed request is required. If you are unable to view or print the form, provide a written request to include:

  • WKU ID number
  • Full name and any former names
  • Date of birth
  • Home address
  • Daytime telephone number or email address
  • Approximate dates of attendance at WKU
  • Complete mailing address of where the transcript is to be mailed
  • Number of copies requested
  • Your signature

Send your written request to:        Office of the Registrar
                                                            Western Kentucky University
                                                            1906 College Heights Blvd., #11017
                                                            Bowling Green, KY 42101-1017

  • Include a check or money order to cover the $7 per copy fee. Make checks and money orders payable to Western Kentucky University. If you wish to pay with a debit or credit card, you must include the 16 digit card number along with the expiration date. We accept Visa, Mastercard, and Discover.
  • If your transcript is sent directly to you and you wish to have it in an envelope that states "Issued to Student, Void if Opened," you must state that in the request. This may not satisfy as an official transcript for some schools and agencies.

 Click here for form.

pdf icon
Fill in the form online(requires Acrobat Reader 5.0 or higher)

 
To order your WKU Official transcript by fax
a signed request is required.

  • WKU ID number
  • Full name and any former names
  • Date of birth
  • Home address
  • Daytime telephone number or email address
  • Approximate dates of attendance at WKU
  • Complete mailing address of where the transcript is to be mailed
  • Number of copies requested
  • Your signature

Fax your written request to:
(270) 745-4830

  • Faxed requests are $7 per copy and are payable only by credit or debit card. You must include the 16 digit card number along with the expiration date. We accept Visa, MasterCard, and Discover.
  • If your transcript is sent directly to you and you wish to have it in an envelope that states "Issued to Student, Void if Opened," you must state that in the request. This may not satisfy as an official transcript for some schools and agencies.
Click here for form.pdf icon
Fill in the form online (requires Acrobat Reader 5.0 or higher).

 
Ordering an Official WKU Transcript via TopNet
(students enrolled in summer 1990 and thereafter)  **Students enrolled exclusively prior to summer 1990 do not have their coursework stored electronically and therefore must order transcripts through mail, fax, or in person**

  • To order your transcript via TopNet, you will need your WKU ID and PIN. Your WKU ID remains the same throughout your life .  If you are uncertain of your WKU ID, go to TopNet. If this is your first time visiting TopNet, your PIN is set to the last six digits of your social security number.
  • Once you have successfully logged on to TopNet, click Student Services, then Student Records, and Request Official Transcript.
  • A $7 per copy payment is required via credit card. We accept Visa, MasterCard, and Discover.
  • Transcripts are printed each day (Sunday-Saturday). However, the university is closed for approximately two weeks in late December for the holiday break, and transcripts ordered during this time will be printed the next working day.
  • If you need your transcript sent via an expedited mail service (USPS Priority and Express Mail) you must order your transcript through mail, fax or in person. TopNet requests are sent via regular mail.
  • If you need your transcript sent after your current term grades are posted, or after your degree is awarded, you must submit your request through mail, fax, or in person. All transcripts ordered through TopNet are sent immediately.


 WKU LogoClick here for TopNet.

 
To order your Official WKU Transcript in Person
:

  • To order your official WKU transcript in person, come to the Office of the Registrar, 2nd Floor, Potter Hall.  The fee is $7 per copy. You may pay by cash, check, money order, credit, or debit card. Make checks and money orders payable to Western Kentucky University. If you are paying using a credit or debit card, Visa, MasterCard, and Discover are accepted. A photo ID is required.
  • You may also drop off your request form to have a transcript mailed. The fee is $7 per copy payable by the methods listed above. If your transcript is sent directly to you and you wish to have it in an envelope that states "Issued to Student, Void if Opened," you must state that in the request. This may not satisfy as an official transcript for some schools and agencies.


Questions regarding requests for official transcripts may be directed to (270) 745-5448 or to gayanne.gutherz@wku.edu

  

 
Checking the Status of your Official WKU Transcript Requests

**Students enrolled exclusively prior to summer 1990 cannot use this service**

  • The status of your WKU Official Transcript Request is available through TopNet under Student Services, then select Student Records. Your WKU ID and PIN are required to access TopNet. Your WKU ID remains the same throughout your life. If you are uncertain of your WKU ID, go to TopNet. If this is your first time visiting TopNet, your PIN is set to the last six digits of your social security number.


 TopNet
Click here for TopNet.

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 Last Modified 9/25/14