Western Kentucky University

Sponsored Programs - Frequently Asked Questions

 

CODES AND DISTRICTS

  • Western Kentucky University Research Foundation, Inc. Federal Employer (Entity) Identification Number (EIN): 61-1358086
  • Western Kentucky University Research Foundation, Inc. Dun and Bradstreet (D-U-N-S No.): 02-998-0583
  • Western Kentucky University Research Foundation, Inc. CAGE/NCAGE Code: 1XZA0 (one XZA zero)
  • Western Kentucky University Research Foundation, Inc. NAICS Code: 611710
  • WKU's Federal Employer (Entity) Identification Number (EIN): 61-6055628
  • WKU's Dun and Bradstreet (D-U-N-S No.): 07-787-6258
  • WKU's State Sales and Use Tax Number: 0064721
  • WKU's State Withholding Tax Number: 062633
  • WKU's State Corporation Income Tax Number: 616055628
  • WKU's Commercial & Government Entity (CAGE) Code: 7L628
  • WKU's NAICS Code: 611310
  • Congressional District: Kentucky 2nd
  • KY House District: 20th
  • KY Senate District: 32nd


GENERAL INFORMATION

  • County: Warren
  • Type of organization: public, non-profit, educational
  • Incorporated in: Kentucky
  • Number of employees (approximately): 720 full-time faculty, 1400 full-time non-faculty
  • Carnegie Classification: Master's L: Master's Colleges and Universities (larger programs)

 

 

CALCULATING FRINGE BENEFITS:

 

Employee Benefits Schedule for Estimating Grant Proposal Budgets
Effective for New Proposals with Project Periods Beginning after May 23, 2014

 

Type of Employee

Total % Fringe if Salary is Contracted Reassigned Effort -- Either Buy-out or Cost-share

Total % Fringe if Salary is Off-Contract or Summer

Students Classified as Graduate Assistants and Any Students Paid through Financial Aid

  00.32%

  07.97%

Part-time Employees and Any Students Paid through Human Resources (*see note below)

  07.97%

  07.97%

Full-time Faculty and Administrative (PNF) Staff paid on Monthly Payroll (Based on average salaries)

  36.0%

  23.53%

Full-time Support Staff paid on Semi-monthly or Bi-weekly Payroll

(Based on approximate average salary of $30,000)

  67.61%

  N/A

Full-time Sworn Public Safety Officers

(Based on approximate average salary of $42,000)

  50.0%

  N/A

These fringe benefit rates are for use ONLY for estimating grant proposal budgets. They are averages, based on average salaries. The actual amount of fringe benefits charged to a grant award budget depends on numerous variables. These rates are for use only at the proposal writing stage.

If you need a list of which benefits are included for each classification, please contact the Office of Sponsored Programs at 270-745-4652 or <sponsored.programs@wku.edu>.

*Different fringe benefit rates are charged for part-time support staff who average 100 or more hours per month for longer than 6 months and for part-time administrative staff who work 70% or more time, as well as for part-time employees who are currently drawing retirement benefits from either KTRS or KERS. Please contact the Office of Sponsored Programs if you plan to include any of these types of employees in your grant project and we will work with Human Resources to make sure your budget reflects the correct amounts for fringe benefits.

Please click this link to open a printable PDF file to see the actual amount of each type of benefit.

 

CALCULATING SALARIES:

Fiscal Year begins on July 1 each year (July 1, 2014 to June 30, 2015 is FY 2015)

Yearly increases:

In estimating salary increases for the current budget year, use the actual budgeted salary. For additional budget "out years," increase the current salary by only 3% until further notice. [Note: Until the end of FY08, an increase of 5% per year was used; however, until further notice, please use the 3% rate or the actual salary increase, if it is known early enough in the budget preparation process.]

Please email proposal.development@wku.edu for assistance with calculating faculty and professional non-faculty salaries on grant proposal budgets.

 

CALCULATING TRAVEL: 

Mileage allowance and subsistence rates change frequently.  Please check the Division of Finance & Administration's web site for current rates. 

Travel questions may be directed to the Travel Office at 745-5327. View the WKU Travel Web site at www.wku.edu/finadmin/travel

 

COST SHARING

Funds from one grant cannot be used as cost-sharing on another. There are various ways to indicate portions of a project's costs to be shared by the institution. This may include:
  • the value of faculty and staff salary and fringe benefits if not reimbursed by the sponsor
  • cash contributions (funds committed from specific accounts, either departmental, college or institutional)
  • the use of university space dedicated to the project at $12.10 per square foot for any type of space (new rate posted 2/21/2012, as issued by the Office of State Budget Director). Click here to see the breakdown of the $12.10.

All budgets (including pre-proposal budgets) indicating cost-sharing are subject to institutional approval prior to submission of the proposal (or pre-proposal)

Tips for completing the sign-off sheet: All index numbers, corresponding account codes and amounts by year(s) must be placed on the cost-sharing section of the sign-off sheet, and columns should be totaled. If applicable, indirect cost sharing and in-kind cost sharing should be added and included in the total. Explanations of in-kind cost sharing should be placed in the comments section of the sign-off sheet.

 

INDIRECT  (or FACILITIES and ADMINISTRATIVE)  COST RATES:  

  • Cognizant federal agency:  DHHS
  • Date of agreement:  September 14, 2011
  • Type of agreement:  Predetermined
  • Effective:  From 07/01/11 to 06/30/15
  • On-campus Rate:  42.0% MTDC
  • Off-campus Rate:  14.50% MTDC
  • Click here to download copy of the F&A Rate Agreement (pdf)

 

OTHER COSTS:

Housing:  If your proposal will involve providing housing in WKU residence halls, you can find out about costs and availability by contacting the Department of Housing and Residence Life at 745-4359.

Tuition:  Information about tuition and fees may be obtained from the Bursar's website http://www.wku.edu/bursar/ or by calling the Billings and Recievables office at 745-6381.

 

Where should checks be mailed?

Office to which checks should be mailed:
WKU Research Foundation
Western Kentucky University
1906 College Heights Blvd. #11016
Bowling Green, KY 42101-1016

 

 

What is the mailing address for the WKURF?

Address to put on cover sheets or cover letters for proposals being sent through the Western Kentucky University Research Foundation:
WKU Research Foundation
Western Kentucky University
1906 College Heights Blvd. #11016
Bowling Green, KY 42101-1016

 

 

Who is authorized to sign proposals, accept awards, and negotiate?

Acting for Gary Ransdell, President, WKU:
Nancy Mager, Director, Office of Sponsored Programs
Authorized Signatory for Western Kentucky University Research Foundation, Inc. and Western Kentucky University
Telephone: (270) 745-4652
Fax: (270) 745-4211
Email: sponsored.programs@wku.edu

 

 

Whom should I contact for safety issues?

 

Animal Care and Use
  • Contact: Mr. Paul Mooney, Office of Compliance, 745-2129
  • Animal Welfare Assurance Number (PHS):A3558-01. Effective from September 17, 2004

 

Human Subjects
  • Contact: Mr. Paul Mooney, Office of Compliance, 745-2129
  • Human Subjects Assurance Number: Call the Office of Compliance

 

Conflict of Interest
  • Contact: Dr. Gordon Baylis, Vice President for Research, 745-6733

 

Environmental Health and Safety
  • Contact: Environmental Health and Safety, 745-5398

 

Radiation Safety
  • Contact: Radiation Safety Officer, Environmental Health and Safety, 745-7095

 

Recombinant DNA Molecules & Biosafety
  • Contact: Dr. Rodney King, Chair, Institutional Biosafety Committee, 745-6910
  • Date of original IBC Registration Approval Letter from OBA - 28 April 2004

 

Integrity in Research
  • Contact: Dr. Gordon Baylis, Vice President for Research, 745-6733

 

 

 Last Modified 5/23/14