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Sponsored Programs - Award Responsibilities & Accountability

Post-Award Responsibilities & Accountability


Principal Investigator/Project Director

1. I am responsible for notifying my Department Head/Unit Head/Director when I receive an award that includes reassigned effort, whether cost-shared or bought-out by the sponsor.                                                                                    

2. I am the budget steward of my grant and must ensure that all expenditures are directly related to the project as detailed in the proposal to the sponsor, including expenditures charged to a University purchasing card.                                                                             

3. I will be held accountable for complying with the timeline, as set forth in the proposal, and making expenditures in a timely fashion in direct correlation with the established timeline.                                                                                

4. If there is any major deviation from the established timeline, I will bring it to the attention of Sponsored Programs so the sponsor can be notified and, if needed, approve the change.                                                                                   

5. I am responsible for the project outcomes as well as expenditure compliance.                                                                          

6. I am responsible for reading and understanding all documents, including electronic documents, which I sign/approve. 

7. I am responsible for understanding and complying with the requirements of the sponsor's award document.                                                                               

8. I am required to schedule an appointment for a training session with Grants & Contracts Accounting on financial processes concerning my grant. (This is a one-time training session.)                                                                                 

9. I am required to certify my effort on the project with time and effort documents that are entered in and reflected in University financial records. This is an audit item and time/effort certified should be real time/effort.                                                                              

10. I am responsible for the submission of timely technical reports to the sponsor as detailed in the award document.                  

11. I must notify Sponsored Programs of any change to the scope of work on the awarded project. (Usually these changes require sponsor approval.)                                                                       

12. If this is an NSF-funded project, I am responsible for ensuring that all personnel supported by the grant meet NSF's RCR training requirement. (


Department Head / Unit Head / Director

1. I am responsible for reading and understanding all documents, including electronic documents, which I sign/approve.   

 2. My department/unit is responsible for cost overruns and disallowed charges on this grant, including expenditures charged to a University purchasing card.                                                                             

3. My electronic approval of this proposal means that I am fully aware of the commitment of time/effort and resources and the validity of the proposal.                                                                                 

4. I have read the proposal, including budget and budget justification, to ensure I understand the commitment of time/effort and resources being made by the project director.                                                                        

5. I understand cost share and the major implications it has on the departmental budget.                                                                         

6. I am accountable for ensuring that the PI/PD and others on the grant are actually reassigned to the grant for any time/effort agreed to in the proposal (whether cost-shared by WKU or bought-out by the sponsor).           


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 Last Modified 9/24/14