Time, Place & Manner of
Meetings, Assemblies, Demonstrations or Solicitation
All members of the University community, students, faculty and staff, share a mutual interest in two objectives:
• Maintaining an academic environment free from disruptive interference with the educational missions, processes and functions; and
• Retaining an academic environment for free expression and debate consonant with the maintenance of order and discipline. Each student's freedom to speak, assemble peaceably, and to petition for redress of grievances must be harmonized with the rights of others to the orderly, effective use and enjoyment of all facilities. The right of a student to engage in such activities carries with it a responsibility to do so at a time, in a place, and in a manner that does not disrupt the regular and orderly working operation of the University or interfere with the rights of others. The following regulations are adopted to govern the time, place, and manner of student meetings, demonstrations, and other assemblies.
1. Planned or spontaneous meetings, assemblies or demonstrations may be conducted by members of the University community in those appropriate areas of the campus which are regularly available to the University community provided such meetings, assemblies or demonstrations:
(a) Are conducted in a lawful and orderly manner and in compliance with this and other rules and regulations of the University;
(b) Do not impede vehicular or pedestrian traffic;
(c) Do not interfere with classes, other scheduled meetings, events and ceremonies, or with other educational processes of the University; and
(d) Are conducted only with specific authorization when held in (1) University buildings, or (2) University stadium or outdoor theaters, or
(e) residential areas of the campus.
2. Reservation of appropriate university grounds, areas, facilities or other university property for the purpose of conducting a meeting, assembly or demonstration will be granted, subject to the restrictions contained in Section 1 above, to the following described organizations, groups and individuals:
(a) Student organizations registered in accordance with the University policy on registration of student organizations;
(b) Members of the University faculty and staff, for recreational and social events and extracurricular events related to their university duties;
(c) Official alumni groups and similar university-related organizations, colleges, departments, and other units of the University and individual members of the University community for events directly related to their purposes, and others for purposes in keeping with the University's role as an educational institution.
(d) The individual responsible for reserving a particular facility or area, or another member of the University community designated by him/her, must be present and shall take reasonable precautions to ensure compliance with university rules and regulations when the facility or area is being utilized pursuant to the reservation.
3. The following designations and accompanying regulations pertain to the use of specific categories of University facilities and areas for the purpose of conducting any meeting, assembly or demonstration. All areas must be utilized in a lawful and orderly manner in compliance with all University rules and regulations and are subject to those restrictions contained in Section 1.
(a) No demonstration, meeting or other assembly shall take place without specific authorization within or upon the following areas:
• Classrooms, libraries, workrooms, hallways, lobbies, administrative and faculty offices, lounges, entrances and exits of all University buildings;
• All streets and driveways utilized for vehicular traffic;
• All sidewalks utilized for pedestrian traffic; and/or
• Residential buildings.
(b) The following areas my be utilized on a reservation only basis:
• Indoor facilities;
• Intramural fields and other recreational areas;
• Stadium and outdoor theatre; and/or
• Parking lots.
The following are available University facilities and the offices responsible for reserving them:
The lawn area located south of the Downing University Center ………Special Events: 745-2497
Other University Facilities…………………………..Office of the Vice President for Student Affairs: 745-2791
Necessary forms for completion and specific procedures and regulations regarding the use of such facilities may differ from building to building or area to area, and they may be obtained from the office designated as responsible for reserving the specific facility.
Reservations are not required for utilization of the following areas:
1. The lawn area west of the Garrett Conference Center and north of the outdoor theater seating in the Fine Arts Center. These areas are available when the University is officially in session and shall be made available to organizations and groups as designated above, as well as individual members of the University community.
2. The area on the front lawn of the Glasgow’s campus 500 Building as defined by the Glasgow campus administration.
3. The area north of the South Campus’ Applied Physics Institute approximately 150 feet from the building and as defined by the Community College Dean.
Use or continued use of the above areas and facilities, as well as other areas and facilities not specifically treated for meetings, assemblies, gatherings or demonstrations shall be subject to the Rule of Reason- i.e., subject to the judgment that the manner of use of the area is what could be expected of a reasonable prudent person under the surrounding circumstances. Thus, the use or continued use of any area may be denied if, for example, the activity blocks doorways, causes noise which interferes with classroom, office or other University activity, or presents an imminent threat of physical violence or destruction of property. The responsibility for making such determination and decision rests with the Director of Student Activities. If the Director of Student Activities or his/her designated representative believes that an area or facility is being improperly used or believes the users of the area are acting imprudently, he shall, if circumstances permit:
a. Warn the offending group or individuals that continued misuse will not be permitted;
b. Instruct the offending individuals or the assembled group to vacate the area;
c. Cite individuals or groups for violation of University regulations;
d. Request assistance of law enforcement officials; or
e. Any combination of (a), (b), and (d).
Persons failing to comply with the directions of the Vice President for Student Affairs or his/her designated representative will be dealt with as trespassers and/or as insubordinates under KRS 511.090. Those failing to comply are also reminded that they may be found in violation of other laws to be dealt with by law enforcement officials.
4. Registered organizations or groups of individuals who desire to conduct a parade or march upon University property shall designate a representative of the sponsoring organization or group to meet with the Vice President for Student Affairs within a reasonable time prior to the proposed commencement of the parade or march.
The Vice President for Student Affairs shall assign marshals, define an appropriate route, and take other measures which will ensure that the activities will not interfere with the rights of others in their effective use of University facilities and property.
No Private businesses or third party individuals are permitted to solicit in any manner, form or for any purpose on University property without the prior written permission of Western Kentucky University. This includes solicitations for profit and for non-profit/charitable purposes.
The University reserves the right to review all aspects of a proposed solicitation and to determine if said solicitation is in the best interest of the University and the campus community. The decision whether to allow a solicitation activity is in the sole discretion of the University. The University's decision shall be final.
Responsibility for administration of this policy is delegated to the Vice President for Student Affairs. Request for permissible solicitations(s) and or inquiries regarding the University's policy should be directed to that office.
Room 442, Potter Hall
Approved non-profit/charitable solicitations will require sponsorship by a University department or qualified, recognized campus organization. For-profit solicitations which relate to, involve, or include services or products in direct competition with the services or products being provided by the University, or provided an agency/entity which currently contracts to provide such services to the University are prohibited.
Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.
Note: documents in Excel format (XLS) require Microsoft Viewer,
Note: documents in Word format (DOC) require Microsoft Viewer,
Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,