Skip to main content
Skip to main content

Student Financial Assistance

Financial Aid Timelines

Timelines for applying for financial aid are listed here with links for more information about each step in the application process.

First-Time Freshmen Student Timeline

This timeline is for first-time freshmen who are attending WKU in the Fall semester.

First-time freshmen are either graduating high school seniors or are students who have not earned any college credit after high school graduation (with the exception of summer credit at the institution of Fall entry).

The financial aid process begins the school year before enrollment. For example, if you plan to begin WKU in Fall 2018, then your financial aid process can begin as early as October 1st, 2017.

October 1st

  • Students can complete their FAFSA (WKU School Code: 002002).
  • Students must complete a new FAFSA each academic year. FAFSA applications are available at the beginning of October.
  • Students need a FSA ID in order to log in to www.fafsa.gov.
  • Parents of dependent students must also have a FSA ID.
  • Keep your FSA ID(s) in a safe place. You/your parent will need them throughout the financial aid process.

Mid-October

  • The WKU Department of Student Financial Assistance begins processing FAFSA applications.
  • Through their school-affiliated email account, students will receive a FAFSA acknowledgment e-mail that includes WKU’s sample cost and award information. Students should regularly check this email account in case additional documentation is needed to complete the financial aid package.

November

  • Students selected for verification can begin submitting their documents to KHEAA Verify for the new academic year. 
  • If chosen for verification, students must complete the verification process through KHEAA Verify before WKU’s Department of Student Financial Assistance can process their award package.

December 1st

  • Deadline to submit application and supporting materials for the Cherry Presidential Scholarship for students who have been invited to apply.
  • For specific information regarding the requirements for this scholarship, visit the Scholarships page.

February 1st

  • Deadline to submit TOPDollar Scholarship Application and supporting materials (i.e., official high school transcripts, official ACT/SAT scores) for the Academic Merit and Targeted Awards scholarships (please note that students must have applied for admission and have been accepted prior to completing the TOPDollar Scholarship application).
  • For specific information regarding all institutional scholarships, visit the Scholarships page.

March

  • Freshmen orientations (Topper Orientation Program) begin. After registering for classes, students will receive information on billing and due dates, payment plans, financial aid, and the residual process.

April

  • The WKU Department of Student Financial Assistance will begin sending official award notifications to first-time freshmen students.
  • Students who have already submitted their FAFSA and have completed any outstanding financial aid requirements should begin checking their school affiliated email account for an official award notification. Students should evaluate their financial aid package and, if desired, accept any resources offered on TopNet to help meet the cost of attending WKU. In the event a federal student loan is needed, three steps are required: 1) Accept the Award on TopNet, 2) Complete Entrance Counseling on the StudentLoans.gov website, and 3) E-sign the Master Promissory Note on StudentLoans.gov.   

July

  • Students can view Fall semester charges on their TopNet account.
  • Students will receive information on how to view charges on TopNet, how financial aid is reflected, billing and due dates, payment plans, financial aid, and the residual process.

August

  • The Office of the Bursar will begin sending E-bills for the Fall semester. Payment for any outstanding charges will be expected by the designated due date.
  • All financial aid documents required for verification must be received by August 1 of the award year to guarantee a student will be awarded by the Fall semester bill due date. WKU does NOT award federal (Title IV) aid until all outstanding verification requirements have been completed.
  • Accepted financial aid awards will show as a credit towards the student’s outstanding balance and can be taken into consideration when determining any remaining amount that the student may owe.

Early September

  • The first weekly disbursement cycle begins, and the first round of residuals is released.
  • Students whose disbursement of aid exceeds the total charges on the account may receive a residual (refund).
  • Students who have not yet set up a refund preference should visit the Office of the Bursar's website.

Continuing Student Timeline

This timeline is for students who are either transferring or returning to WKU the following Fall semester.

The financial aid process begins the school year before enrollment. For example, if you plan to return to WKU for Fall 2018, then your financial aid process can begin as early as October 1st, 2017.

October 1st

  • Students can begin to renew their FAFSA (WKU School Code: 002002).
  • Students must complete a new FAFSA each academic year. FAFSA applications are available at the beginning of October.
  • Students need a FSA ID in order to log in to www.fafsa.gov.
  • Parents of dependent students must also have a FSA ID.
  • Keep your FSA ID(s) in a safe place. You/your parent will need them throughout the financial aid process.

Mid-October

  • The WKU Department of Student Financial Assistance begins processing FAFSA applications.
  • Through TopperMail, students will receive a FAFSA acknowledgment e-mail. Students should regularly check TopperMail in case additional documentation is needed to complete the financial aid package.

November

  • Students selected for verification can begin submitting their documents to KHEAA Verify for the new academic year.
  • If chosen for verification, students must complete the verification process through KHEAA Verify before WKU’s Department of Student Financial Assistance can process their award package.

December

  • Students’ SAP status (for next applicable semester) is evaluated after Fall semester grades have been posted. Students not making Satisfactory Academic Progress (SAP) will be notified. 

February 1st

May

  • Students’ SAP status (for next applicable semester) is evaluated after Spring semester grades have been posted. Students not making Satisfactory Academic Progress (SAP) will be notified.

June

  • The WKU Department of Student Financial Assistance will begin sending award notifications to returning WKU students.
  • Students who have already submitted the FAFSA and completed any outstanding financial aid requirements should begin checking their TopperMail and TopNet accounts for award information. Students should evaluate their financial aid package and, if desired, accept any resources offered on TopNet to help meet the cost of attending WKU.

July

  • Students can view Fall semester charges on their TopNet account.

August

  • The Office of the Bursar will begin sending E-bills for the Fall semester. Payment for any outstanding charges will be expected by the designated due date.
  • All financial aid documents required for verification must be received by August 1 of the award year to guarantee a student will be awarded by the Fall semester bill due date. WKU does NOT award federal (Title IV) aid until all outstanding verification requirements have been completed.
  • Accepted financial aid awards will show as a credit towards the student’s outstanding balance and can be taken into consideration when determining any remaining amount that the student may owe.

Early September

  • The first weekly disbursement cycle begins, and the first round of residuals is released.
  • Students whose disbursement of aid exceeds the total charges on the account may receive a residual (refund).
  • Students who have not yet set up a refund preference should visit the Office of the Bursar's website.

Parent Timeline

This timeline is for parents/legal guardians of dependent students who are attending WKU in the Fall semester.

The financial aid process begins the school year before enrollment. For example, if your student plans to begin WKU in Fall 2018, then his/her financial aid process can begin as early as October 1st, 2017.

October 1st

  • The student submits a Free Application for Federal Student Aid (WKU School Code: 002002).
  • This application allows individuals to apply for federal/state financial assistance, such as grants and federal loans.
  • Students must complete a new FAFSA each academic year. FAFSA applications are available at the beginning of October.
  • Students need an FSA ID to login to www.fafsa.gov and to electronically sign the FAFSA.
  • Parents of dependent students also need an FSA ID to log in to www.fafsa.gov and electronically sign the student's FAFSA.

Mid-October

  • The WKU Department of Student Financial Assistance begins processing FAFSA applications (for all students).
  • Through their school affiliated e-mail account, students will receive an e-mail informing them that their school’s Financial Aid Office has received their FAFSA. 

November

  • Students selected for verification can begin submitting their documents to KHEAA Verify for the new academic year.
  • If chosen for verification, students must complete the verification process through KHEAA Verify before WKU’s Department of Student Financial Assistance can begin processing their award package.

December 1st

  • First-time Freshmen—Deadline to submit application and supporting materials for the Cherry Presidential Scholarship for students who have been invited to apply.
  • For specific information regarding the requirements for this scholarship, visit the Scholarships page.

Late-December

  • Continuing students’ SAP status (for next applicable semester) is evaluated after Fall semester grades have been posted. Students not making Satisfactory Academic Progress (SAP) will be notified. 

February 1st

  • First-time Freshmen—Deadline to submit TOPDollar Scholarship Application and supporting materials (i.e., official high school transcripts, official ACT/SAT scores) for the Academic Merit and Targeted Awards scholarships (please note that students must have applied for admission and have been accepted prior to completing the TOPDollar Scholarship application).
  • Continuing Students—Deadline for completing the TOPDollar Application for scholarship consideration.
  • For specific information regarding all institutional scholarships, visit the Scholarships page.

April

  • The WKU Department of Student Financial Assistance will begin sending official award notifications to first-time freshmen only.
  • First-time freshmen who have already submitted their FAFSA and completed any outstanding financial aid requirements should begin checking their school affiliated email account for an official award notification. Students should evaluate their financial aid package and, if desired, accept any resources offered on TopNet to help meet the cost of attending WKU. In the event a federal student loan is needed, three steps are required: 1) Accept the Award on TopNet, 2) Complete Entrance Counseling on the StudentLoans.gov website, and 3) E-sign the Master Promissory Note on StudentLoans.gov.  
  • Parents of first-time freshmen dependent students may apply for a Federal Direct Parent Loan (PLUS) at StudentLoans.gov. If credit is approved for the PLUS Loan, the parent must e-sign a Master Promissory Note (MPN). If an endorser (co-signer) is required, the parent must complete PLUS Credit Counseling, and the endorser must complete the Endorser Addendum.

May

  • Continuing students’ SAP status (for next applicable semester) is evaluated after Spring semester grades have been posted. Students not making Satisfactory Academic Progress (SAP) will be notified.

June

  • The WKU Financial Aid Office will begin sending award notifications to continuing WKU students.
  • Continuing students who have already submitted the FAFSA and completed any outstanding financial aid requirements should begin checking their TopperMail and TopNet accounts for award information. Students should evaluate their financial aid package and, if desired, accept any resources offered on TopNet to help meet the cost of attending WKU.
  • Parents of continuing dependent students may apply for a Federal Direct Parent Loan (PLUS) at StudentLoans.gov. If credit is approved for the PLUS Loan, the parent must e-sign a Master Promissory Note (MPN). If an endorser (co-signer) is required, the parent must complete PLUS Credit Counseling, and the endorser must complete the Endorser Addendum.

July

  • Students can view Fall semester charges on their TopNet account.
  • Students will receive information on how to view charges on TopNet, how financial aid is reflected, billing and due dates, payment plans, financial aid, and the residual process.

August

  • The Office of the Bursar will begin sending E-bills for the Fall semester. Payment for any outstanding charges will be expected by the designated due date.
  • All financial aid documents required for verification must be received by August 1 of the award year to guarantee a student will be awarded by the Fall semester bill due date. WKU does NOT award federal (Title IV) aid until all outstanding verification requirements have been completed.
  • Accepted financial aid awards will show as a credit towards the student’s outstanding balance and can be taken into consideration when determining any remaining amount the student may owe.

Early September

  • The first weekly disbursement cycle begins, and the first round of residuals is released.
  • Students whose disbursement of aid exceeds the total charges on the account may receive a residual (refund).
  • Students whose amount of aid that disburses to the account exceeds the amount of charges on the account may receive a residual (refund). If a Parent Loan results in an overpayment of university charges, the residual funds will be distributed according to the refund preference the parent selected when completing the PLUS Loan application.
  • Students who have not yet set up a refund preference should visit the Office of the Bursar's website.

FAFSA Timeline

 FAFSA Timeline. Apply online starting October 1st. What do you need to know? Students are not able to submit their FAFSA as early as October 1. Email fa.help@wku.edu for information or visit studentaid.ed.gov

Note: documents in Portable Document Format (PDF) require Adobe Acrobat Reader 5.0 or higher to view,
download Adobe Acrobat Reader.

Note: documents in Excel format (XLS) require Microsoft Viewer,
download excel.

Note: documents in Word format (DOC) require Microsoft Viewer,
download word.

Note: documents in Powerpoint format (PPT) require Microsoft Viewer,
download powerpoint.

Note: documents in Quicktime Movie format [MOV] require Apple Quicktime,
download quicktime.

 
 Last Modified 6/28/17