Student Scholar Showcase
Student Scholar Showcase - Session Chairs Information
Welcome Session Chairs!
Thank you for supporting the Student Scholar Showcase. This page contains important information to help you prepare for your role, as well as details for upcoming optional training sessions on audio/video setups for oral presentations should you need this.
Event Details:
- Date: Saturday, April 5th
- Registration/Check-in: 8:30 AM
- Location: Downing Student Union, First Floor
- Conference Schedule:
Link to Conference Schedule
Session Chair Training: Audio/Video Setup
To help you prepare, we are offering two identical training sessions on Thursday, April 3rd at DSU. These sessions will familiarize you with the audio and video setup in the rooms where oral presentations will take place.
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Session 1:
Time: 10:00 AM
Location: DSU - meet in lobby of first floor on the campus/Minton entrance side -
Session 2:
Time: 2:00 PM
Location: DSU - meet in lobby of first floor on the campus/Minton entrance side
Both sessions cover the same material, and you are welcome to attend whichever session fits your schedule. Please note that attendance is optional, but we strongly encourage you to attend if this is your first time serving as a Session Chair to ensure you're comfortable should you be assigned as a Facilitator in a room that requires technology. If you are not comfortable in this role, you may be assigned to the Poster Sessions on the First and Second Floors as a Moderator to facilitate conversation with the students about their projects. Those who volunteered for the entire day will be utilized first in the A/V rooms.
Important Info Sheet for Session Chairs
Please review the detailed Session Chair Info Sheet ahead of time regarding your role and responsibilities during the event.
Key Responsibilities for Session Chairs:
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Before the Session:
- Arrive 15-20 minutes before the session to help with setup and introduce the session to the audience (see info sheet above for more details).
- Review the schedule within the Program, and familiarize yourself with the presenters and their topics.
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During the Session:
- Welcome each speaker, ensuring they can download their presentation.
- Keep track of time, ensuring each speaker stays within their allotted time.
- Provide guidance or troubleshooting for audio/video issues.
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After the Session:
- Thank the speakers and attendees.
- Prepare for transition to next Session
Still Time to Volunteer!
If you haven’t yet signed up to volunteer for the Student Scholar Showcase on April 5th, it’s not too late! We encourage you to sign up or invite someone else to join as a volunteer.
Sign Up to Volunteer:
Link to Volunteer Portal
Volunteer Description:
Current WKU faculty and staff, retired WKU faculty and staff, WKU alumni, and community
members are invited to volunteer as Session Chairs. Session Chairs are integral to the success of the WKU Student Scholar Showcase.
Session Chairs provide our students with a supportive, friendly learning atmosphere for growth at the conference. Their role involves facilitating meaningful discussions about the students’ scholarly work by introducing the presenters, assisting with technical requirements, moderating audience questions, and ensuring sessions end on time. The Showcase strives to celebrate the diverse research and creative activities of WKU students while preparing them for future professional presentations.
Your help is greatly appreciated, and we look forward to working together to make this event a success!
Questions?
If you have any questions or concerns about the sessions or your responsibilities, please don’t hesitate to reach out.
Contact:Showcase