Open Records Request

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Inspection of Public Records of Western Kentucky University

The Kentucky Open Records & Open Meetings Acts: A guide for the public and public agencies

WKU's Open Records Requests Policy (0.2031)

Pursuant to KRS 61.870 to 61.991, the public is notified that, as provided herein, the public records of Western Kentucky University are open for inspection by any person on written application. The official custodian of public records at this agency is the Office of General Counsel. Requests to inspect the public records of this agency must be made, in writing, to:

Office of General Counsel
Wetherby Administrative Building, Suite 101
Western Kentucky University
1906 College Heights Blvd.
Bowling Green, KY 42101-1001
(270) 745-5398

If submitting a request via email, all requests should be sent to:

Lindsey A. Carter, Assistant General Counsel
lindsey.carter@wku.edu

Office Hours are 8:00 AM – 4:30 PM (CST), Monday through Friday, except holidays.

Though it is not required to use a particular form in submitting a request to inspect public records, the Office of the Attorney General has promulgated a standardized form that may be used. That form is available here.

Copies of written material in the public records of this agency will be furnished to any resident of the Commonwealth, as defined in KRS 61.870, requesting them for non-commercial purposes on payment of a fee of ten cents ($0.10) per page for pages up to 8½ x 14 inches in size; copies of non-standard sized records or non-written records (e.g. photographs, maps, material stored in computer files or libraries, etc.) for non-commercial purposes will be furnished in standard format on request, on payment of charge equal to the actual cost of producing copies of such records by the most economic process not likely to damage or alter the record. If a resident of the Commonwealth, as defined in KRS 61.870, requests that copies of public records be mailed, such will be mailed upon receipt of all fees and the cost of mailing.

Copies of public records will be furnished for commercial purposes in accordance with KRS 61.874(4) and (5). The public agency from which copies of nonexempt public records are requested for a commercial purpose may require a certified statement from the requestor stating the commercial purpose for which they shall be used and may require the requestor to enter into a contract with the agency. The contract shall permit use of the public records for the stated commercial purpose. A reasonable fee will be established.