5th Week Check-In TopNet Access:

• 8:00 a.m. Friday, September 13, 2024 through 4:00 p.m. Monday, September 23, 2024

 Due Date:

• 4:00 p.m. Monday, September 23, 2024

Instructions for Submitting the 5th Week Check-In

1. Go to WKU’s Home Page. Click Faculty/Staff at the top of the screen.
2. Select TopNet.
3. Enter your Net ID or WKU ID.
4. Enter your password or PIN. Click Login.
5. Click Continue at bottom of bulletin board.
6. Click Faculty Services, then click 5th Week Check-In.
7. Select term Fall 2024; Submit Term.
8. ONLY your 100-level, 200-level, or Writing in the Discipline courses will be listed in the drop down box – Select CRN.
9. Submit the CRN; the 5th Week Check-In will appear with ALL students on your roster. 5th week includes ALL students enrolled in 5th week eligible courses.
10. Go to Grade Column – You may click the drop down box for each student. Select “PASS” for students who are currently earning an “A,” “B,” or “C” in your course.For students who are currently earning a “D” or “F,” select “D/F.”  Please note: For students who are passing, you may leave their grade as “None” to default to passing upon clicking submit. This way you only need to use the drop down box for the students who are currently earning a D/F.
11. Go to the Excessive Absences. Please note: All students will default to “No”, so you only need to select “Excessive Absences” for students with excessive absences.
12. After entering a grade and absence indicator for the necessary students on this roll, click Submit. The form will reappear stating that “Your 5th Week Check-In Updates have been submitted!”
13. You should review the grades and absences indicators entered for each student. If a change needs to be made, you may make the change until 4:00 p.m. Monday, September 23, 2024.
14. Enter the correct information and click Submit.
15. If you have questions or concerns about the 5th Week Check-In, please contact Christopher Jensen at christopher.jensen@wku.edu or (270) 745-5065.

Students can access their assessment report via TopNet by following this path:

• Student Services
• Student Records
• View 5^th Week Check-In Report
• Term: Fall 2024
• Display 5^th Week Check-In

Advisors can also view individual student reports via TopNet by following this path:

• Advisors & Student Data Inquiry
• TopNet Reports
• View 5^th Week Check-In Report
• Term: Fall 2024
• Enter the Student ID of an advisee for access to their report
• View 5^th Week Check-In Report

Advisors can also run an InfoView report for a complete list of their advisees:

• Document List
• Public Folders
• WKU Campus Community
• 5^th Week Check-In
• Right click the report named: ADVISOR – Advisee List of 5^th Week Check-In Results
  • This is currently the 2^nd report on the page
• Schedule
• Prompts
• Term Code: 202430, click ok
• Enter Advisor WKU ID, click ok
• Click Schedule
• Click the refresh icon until the date is hyperlinked in blue
• Click the date of your report to display your advisees

Instructors can view reports for students on their course roster(s) via InfoView by the following path:

• Document List
• Public Folders
• WKU Campus Community
• 5^th Week Check-In
• Right click the report named: INSTRUCTOR – 5^th Week Check-In List
  • The is currently the 15^th report on the page
• Schedule
• Prompts
• Term Code: 202430, click ok
• Enter Instructor ID, click ok
• Click Schedule
• Click the refresh icon until the date is hyperlinked in blue
• Click the date of your report to display your roster(s)

To run an InfoView for all courses in a department:

• • Document List
  • Public Folders
  • WKU Campus Community
  • 5^th Week Check-In
  • Right click the report named: DEPT – 5^th Week Check-In Course/Student Grades By Dept
    • This is currently the 12^th report on the page
  • Schedule
  • Prompts
  • Term Code: 202430, click ok
  • Enter department abbreviation
  • Click Schedule
  • Click the refresh icon until the date is hyperlinked in blue
  • Click the date of your report to display your department

• Instructors can view the total number of marks each student on their roster(s) has received for the semester under Faculty Services on TopNet.
• Advisors can view the total number of marks received by their advisees on the Advisees Eligible to Register screen on TopNet.
• The 5^th Week Follow-up Comments have changed to reflect a comprehensive approach to checking-in with students. Feel free to use the overall comments to guide your conversations with students.
  • Comments can be added for individual courses and/or overall follow-up.
  • The alert buttons are still in place if:
    • You are concerned a student is at serious risk of leaving WKU and requires additional intervention;
    • You are unable to locate a student and concerned they are not attending WKU;
    • The student needs to be connected to another office at WKU for immediate outreach.
  • If you use an alert, you must include a detailed comment. All comments are protected under FERPA, so please keep the comments appropriate.