5th Week Check-In TopNet Access:

• 8:00 a.m. Friday, February 14, 2025 through 4:00 p.m. Monday, February 24, 2025

 Due Date:

• 4:00 p.m. Monday, February 24, 2025

Instructions for Submitting the 5th Week Check-In

1. Go to https://topnet.wku.edu.
2. Login to TopNet.
3. Click Continue at bottom of bulletin board.
4. Click Faculty Services, then click 5th Week Check-In.
5. Select term Spring 2025; Click Submit.
6. ONLY your 100-level, 200-level, or Writing in the Discipline courses will be listed in the drop-down box. Select CRN.
7. Submit the CRN. The 5th Week Check-In will appear with ALL students on your roster. 5th week includes ALL students enrolled in 5th week eligible courses.
8. Go to Grade column. You may click the drop-down box for each student. Select “PASS” for students who are currently earning an “A,” “B,” or “C” in your course.For students who are currently earning a “D” or “F,” select “D/F.”  Please note: For students who are passing, you may leave their grade as “None," which will default to "PASS" upon clicking submit. This way you only need to use the drop-down box for the students who are currently earning a D/F.
9. Go to the Excessive Absences column. Please note: All students will default to “No”, so you only need to select “Excessive Absences” for students with excessive absences.
10. After entering a grade and absence indicator for the necessary students on this roll, click Submit. The form will reappear stating that “Your 5th Week Check-In Updates have been submitted!”
11. You should review the grade and absence indicators entered for each student. If a change needs to be made, you may make the change until 4:00 p.m. Monday, February 24, 2025. Enter the correct information, then click Submit.
12. If you have questions or concerns about the 5th Week Check-In, please contact Christopher Jensen at christopher.jensen@wku.edu or (270) 745-5065.

Students can access their 5th Week report via TopNet by following this path:

• Student Services tab
• Student Records
• View 5^th Week Check-In Report
• Term: Spring 2025
• Display 5^th Week Check-In

Advisors can view individual student reports via TopNet by following this path:

• Advisors & Student Data Inquiry tab
• TopNet Reports
• View 5^th Week Check-In Report
• Term: Spring 2025
• Enter the Student ID of an advisee for access to their report
• View 5^th Week Check-In Report

Advisors can view a complete list of their advisees via InfoView by following this path:

• Folders
• Public Folders
• WKU Campus Community
• 5^th Week Check-In
• Right click the report named: ADVISOR – Advisee List of 5^th Week Check-In Results
• Schedule
• Report Features
• Prompts
  • Term Code: 202510, click ok
  • Enter Advisor WKU ID, click ok
• Click Schedule
• Click the refresh icon until the status changes from "Running" to "Success"
• Click the date of your report to display your advisees

Instructors can view reports for students on their course roster(s) via InfoView by following this path:

• Folders
• Public Folders
• WKU Campus Community
• 5^th Week Check-In
• Right click the report named: INSTRUCTOR – 5^th Week Check-In List
• Schedule
• Report Features
• Prompts
  • Term Code: 202510, click ok
  • Enter Instructor ID, click ok
• Click Schedule
• Click the refresh icon until the status changes from "Running" to "Success"
• Click the date of your report to display your roster(s)

To view an InfoView report for all courses in a department, follow this path:

• Folders
• Public Folders
• WKU Campus Community
• 5^th Week Check-In
• Right click the report named: DEPT – 5^th Week Check-In Course/Student Grades By Dept
• Schedule
• Report Features
• Prompts
  • Term Code: 202510, click ok
  • Enter department abbreviation, click ok
• Click Schedule
• Click the refresh icon until the status changes from "Running" to "Success"
• Click the date of your report to display your department

• Instructors can view the total number of marks each student on their roster(s) has received for the semester under Faculty Services on TopNet.
• Advisors can view the total number of marks received by their advisees on the Advisees Eligible to Register screen on TopNet.
• The 5^th Week Follow-up Comments have changed to reflect a comprehensive approach to checking in with students. Feel free to use the overall comments to guide your conversations with students.
  • Comments can be added for individual courses and/or overall follow-up.
  • The alert buttons are still in place if:
    • You are concerned a student is at serious risk of leaving WKU and requires additional intervention;
    • You are unable to locate a student and concerned they are not attending WKU;
    • The student needs to be connected to another office at WKU for immediate outreach.
  • If you use an alert, you must include a detailed comment.
• All comments are protected under FERPA, so please keep the comments appropriate.