GFCB Retreat and Workshop Request Form

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The following should be considered when planning for retreats and workshops that involve expenditures on food and/or beverages:

• Such retreats and workshops should be scheduled to cover a minimum of 4 hours to a full day. This 4-hour minimum can include the time set aside for the meal that’s provided. For example, a retreat/workshop scheduled for 3 hours with a 1 hour lunch would satisfy the minimum 4 hour requirement. Retreats and workshops scheduled to cover a time frame significantly less than 4 hours would be categorized as working lunch meetings under the Discretionary Spending Policy; funded by WKU Foundation funds with prior approval from a President's Cabinet member or designee.

• Units are encouraged to utilize campus facilities (e.g. Kentucky Museum, Knicely Conference Center, Martens Alumni Center).

• WKU Catering has exclusive rights to serve food and beverages on WKU’s campus. Retreats and workshops held on WKU’s campus must utilize WKU Catering unless an exemption has been approved. Retreats and workshops held off campus may utilize other vendors.

• The cost of meals (per person) should not exceed the amounts indicated below when using state funds. Units may use foundation funds to cover reasonable differences.

• $12.00 for Breakfast

• $18.00 for Lunch

• $23.00 for Dinner

Academic Affairs Retreat/Workshop Guidelines

WKU Restaurant Group On-Campus Waiver Request Form

Requests for retreats and workshops that involve expenditures on food and/or beverages should be submitted at least one week in advance of the event for approval.  Please complete and submit the form below.