Facebook Pixel Timekeeping | Western Kentucky University Skip to main content


IMPORTANT NOTE:  All non-exempt employees are required to maintain an accurate record of time worked.  As required by the Fair Labor Standards Act, any hours worked over 40 during a given workweek are to be paid at time and one half.  Timesheets are to be maintained in departmental records for a minimum of three years.


2021 Summer Hours are May 10 through August 13.  Click here to learn more about summer hours timekeeping!


Timesheet Training Links:

Semi-monthly payroll staff members click here.

Bi-weekly payroll staff members click here.


Leave Reporting

Vacation or Sick Leave time taken is reported through the web via Topnet.

Questions? Download the Leave Reporting Guide or Approving Leave Reports Guide.

Forget to report leave? Complete the Paper Leave Report Form.

Leave Approver Change Request Form


COVID Leave Reporting

Employees who are unable to work (on-campus or remote) because of the reasons noted below are NOT required to use accumulated sick leave and should fill out the COVID Leave Report Form:

  • have tested positive for COVID-19;
  • subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • advised by a health care provider to self-quarantine due to COVID-19 illness or exposure;
  • experiencing COVID-19 symptoms and seeking a medical diagnosis;
  • caring for an individual subject to an isolation order or self-quarantine

COVID Leave Report Form


Compensable vs. Non-Compensable Travel Time



Some of the links on this page may require additional software to view.

 Last Modified 6/23/21