Primary Duties and Responsibilities

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institutional needs.

• Academic Advising
  • Maintain an advising case load of students with a declared major in one of the five academic colleges
  • Supervise, train, and evaluate 4 to 7 Academic Advisors
  • Provide advising to current students considering and declaring majors within assigned academic area
  • Work with students, faculty, and staff within the Academic and Student Affairs divisions to improve overall advising practice
  • Provide leadership and serve as a liaison between ACDC and academic colleges
  • Within assigned academic area, manage and analyze student data pertaining to major declaration, retention, progress to graduation, etc.
  • Create targeted interventions and programs for students in assigned academic area that need extra support persisting to graduation
  • Provide advising oversight and support for one of the academic colleges during Topper Orientation Programs
  • Provide oversight for the change of major process for students transiting between academic colleges
• Retention Initiatives
  • Review data of gateway courses that prevent students from being admitted into their declared major choice
  • Meet with students that are not making academic progress in selective admissions majors
  • Conduct follow-up appointments with students that are reported on the WKU early alert system
  • Collaborate with campus partners to create programs that provide holistic support for students at risk of not being retained
• Other Advising Duties
  • Assist in creating policies and programs for students changing majors
  • Implement and revise, as necessary, assessment methods and practices that examine advising satisfaction and success with students and faculty
  • Provide training, in conjunction with the Director of Academic Advising, to faculty and staff advisors on pertinent information from assigned academic area
  • Provide advisor training for new faculty and staff as required

• Bachelor's degree
• Increasing levels of experience in the areas of orientation, advising, persistence, and student development at the postsecondary level
• Experience working with and supporting diverse populations

Salary Grade:  107    Salary Range:  $37,000 - $42,000

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

This department is seeking a temporary part-time Office Assistant.  This is a grant funded position. Continuation is dependent upon funding/need.

The following duties are customary for this position, but are not to be constructed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institutional needs. 

• Performs general clerical duties
• Word processing
• Correspondence
• Data Entry participant files
• Maintaining office files
• Ordering Supplies
• Utilization of databases for maintaining digital records and submitting of official reports online
• Able to maintain funding records and preparing status reports
• Excellent customer service skills

• High School Diploma or GED equivalent, plus on year clerical experience

Salary: $12.50 per hour

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

About The Center for Gifted Studies

Located on the Western Kentucky University campus in Bowling Green, Kentucky, The Center for Gifted Studies has been serving children who are gifted and talented, their educators, and their parents for 40 years. The Center provides exciting educational opportunities for gifted young people, rigorous professional learning for educators, and support for parents of gifted young people. Under the direction of Dr. Julia Roberts, The Center has become one of the preeminent advocates for gifted education in the United States.

WKU is also home The Gatton Academy of Mathematics and Science, the international headquarters of the World Council for Gifted and Talented Children, headquarters of the Kentucky Association for Gifted Education, and the Mahurin Honors College.

The Assistant Director of Programming will be responsible for providing leadership in developing and implementing programming for The Center for Gifted Studies. Additionally, the position serves as editor for The Challenge magazine and other materials disseminated through The Center for Gifted Studies.

Duties and Responsibilities

• Assumes responsibility for planning and implementing summer and Saturday programming
• Provide professional learning to districts and organizations
• Edit The Challenge magazine and other materials for The Center for Gifted Studies
• Participate in grant writing
• Participate in activities sponsored by The Center for Gifted Studies
• Initiate opportunities to be offered by The Center for Gifted Studies

• A master's or specialist degree in Gifted Education and Talent Development

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

The Western Kentucky University Office of Admissions is accepting applications an Admissions Counselor position. The Admissions Office seeks to grow WKU's student population through the recruitment and admission of a diverse, academically-distinguished, and engaged student body. This full-time position reports to the Assistant Director for Recruitment and operates as a recruiter, ambassador, event planner, and liaison between the university and school counselors, teachers, prospective students, parents, and other constituents within an assigned recruitment territory. Admissions Counselors represent WKU at multiple events including high school sessions, college fairs, on-campus recruitment events, and orientation programs. The candidate selected will be expected to live in or be willing to relocate to the Bowling Green, Kentucky area.

Primary Duties and Responsibilities

• Supports the WKU Office of Admissions in its effort to recruit, admit, enroll, and orient students to WKU
• Builds and fosters strong relationships with secondary school administrators to maintain open communication channels between WKU and prospective students
• Presents information sessions in a variety of settings and time allotments with targeted information for varied audiences
• Connects with prospective students through social media, phone, and email to answer questions, provide information, and connect them with campus services and resources in a timely manner
• Discusses confidential academic information with students related to acceptance or denial to WKU
• Collects and inputs data into a campus-wide student information systems
• Stays current on campus events, highlights, and points of pride as well as regional and national trends in student recruitment
• Provides information about each step of the search and matriculation process including, but not limited to, inquiry, visits, application, admission, scholarships, financial-aid, housing, academic orientation and social orientation
• Anticipates student needs and evaluates interests to provide the most appropriate information
• Manages a complex schedule with frequent evening and weekend work, and extensive travel required

Knowledge or Skills Considered Essential for Success

• Excellent written and oral communication skills
• Ability to handle difficult situations with tact and diplomacy
• Attention to detail
• Ability to self-motivate and work with limited direct supervision
• Technological penchant
• Strong organization skills with a proven ability to multi-task and navigate frequent priority shifts
• Ability to quickly establish rapport and develop relationships with multiple constituencies

• Bachelor's degree from an accredited institution
• Valid driver's license
• Public speaking experience and excellent presentation skills
• Willingness to frequently travel, work evenings and weekends

Salary Grade:  107       Salary:  $30,168

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

South Central KY AHEC:

South Central Kentucky AHEC, housed within the College of Health and Human Services at WKU, is dedicated to promoting healthy communities through an educational pipeline. AHEC works with students, health professionals, and communities to provide resources and programs that lead to healthier communities. The South Central KY AHEC is one of 8 AHEC centers in Kentucky and is part of the National AHEC Organization. The South Central KY AHEC serves 22 counties.

Job Description:

The Clinical Education Coordinator is responsible for executing a broad range of administrative, leadership, planning, and operational activities that support the South Central KY AHEC mission. It includes coordinating all aspects of clinical education rotations for health profession students from across the state completing clinical rotations in the South Central KY AHEC service region. This position is grant funded. Continuation is dependent upon funding/need.

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institution and regional needs.

• Work with the education institutions to confirm clinical rotations for health profession students in the region. Communication with the preceptor, health profession student, and educational institution regarding details of the rotation and required paperwork. (20%)
• Coordinate all aspects of the clinical rotations for the Kentucky College of Osteopathic Medicine Bowling Green hub site. This includes: securing preceptors, organizing noon lectures, scheduling skills practice days. (20%)
• Recruit new preceptors as needed by the educational institutions. (5%)
• Provide students who request AHEC housing help with housing options. (20%)
• Recruit new housing hosts across the service region. As part of the recruitment process, visit the residence and complete all required paperwork. (5%)
• Develop and maintain relationships with the AHEC Clinical Education Coordinators in KY and with Program Coordinators at all educational institutions to provide the best experiences for all health professions students participating in clinical education rotations in KY. (10%)
• Maintain accurate records on community faculty, clinical rotations, housing sites, and contacts in each department at each educational institution. (15%)
• Assist with other South Central AHEC events and programs. (5%)

Secondary Duties and Responsibilities:

• Serve on committees and boards relating to current goals and objectives.

Knowledge and Skills Considered Essential for Success:

• Ability to perform both on a team and independently.
• Detail orientated, self-starter.
• Have good communication, interpersonal, and public speaking skills.
• Familiarity with medical facilities in the service region.
• Ability to multi-task, be flexible, and meet deadlines.
• Competent in Microsoft Word and Excel.
• Driving is an integral part of this position.  Applicant must have a current driver's license with a good driving record consistent with the WKU Policies regarding employee drivers. 

Physical and Mental Abilities Required:

• Ability to move educational resources such as, but not limited to boxes weighing 25 pounds and exhibit materials. 
• Some nights, weekends, and overnight travel is required.  The South Central AHEC serves 22 counties in both the Central and Eastern time zones. 
• Early morning travel is sometimes required.

• Bachelor's degree

Salary Grade:  107     Salary Range:  $18.46 - $20/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

Function as WKU's central point of contact for recording and troubleshooting customer incidents and escalating problems when necessary for the Information Technology Services.

Knowledge & Skills Essential for Success:

• Exceptional verbal and written communication skills
• Excellent attention to detail, organization, and customer service skills
• Experience troubleshooting hardware/software issues on multiple platforms (PC, Macintosh, and mobile)
• Experience working independently and with a team
• Experience writing documentation and instructions
• IT-related professional certifications (ex., Help Desk Institute, Knowledge-Centered Service, CompTIA A+, ITIL® Foundations)
• Supervisory experience

General Responsibilities:

• Provide technical support for incoming queries and issues from WKU faculty, staff, students, alumni, and affiliates of the University via the telephone, email, and chat.  Assist student consultants in like support.
• Evaluate client requests and determine if resolvable at ITS Service Desk or if it must be escalated.  If escalated, determine if sufficient information, proper troubleshooting, and appropriate area within ITS to which to route the request.
• Troubleshoot software and hardware issues on multiple platforms (PC, Macintosh, and mobile) in an enterprise-level networked environment.
• Attend meetings and interact with the ITS Unit to stay current on training, upcoming projects, new systems, system upgrades, and other job-shifting changes.
• Provide technical supervision of student employees, including keeping them on task, conducting job training, and providing coaching when performance improvement is needed.
• Utilize, evaluate, revise, and create technical knowledge for internal and external knowledge base.
• Other duties as required.

• Minimum two (2) years of post-secondary education
• Minimum one (1) year of related customer service experience
• Demonstrated knowledge of technology

Salary Grade:  108      Salary Range:   $20.00 to $21.00/hour

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the position of Assistant Director of Marketing.  This is a 12-month, full-time position.  This position will report directly to the Assistant Athletics Director of Marketing and Director of Marketing.  Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive.  Duties may be added, deleted, and assigned based on management discretion and institutional needs.

• Manage and direct all marketing efforts for WKU Women's Basketball, Volleyball and Baseball to include advertising, fan experience, in-game promotions, and game scripts (while assisting with other sports during the academic year)
• Supervise game day staff on all WKU Women's Basketball, Volleyball and Baseball game days
• Develop and implement new strategies to engage fans at all WKU games and events.  Identify and develop business partnerships between community groups, university departments, alumni, and other organizations to aid WKU Athletics marketing and sales efforts
• Partner with all WKU affiliated groups including booster clubs, alumni clubs, student groups, and other University contacts to drive awareness and support for all sports
• Manage community relations and community service hours for all athletics staff and student-athletes
• Supervise WKU Red Wave student group while keeping strong relationships with student groups and organizations on campus
• Manage and direct all phases of marketing, event planning and promotions for the Big Red Rascal's Kids Club
• Conduct research on WKU Sports stakeholders (season ticket holders, single-game purchasers, students, Kentucky residents, future fans) for the purpose of creating and developing new revenue generating ideas for the future progress of WKU Athletics
• Oversee WKU Athletics social media accounts:  Facebook - WKU Athletics and WKU Big Red; Twitter - WKU Sports, WKU Red Wave and WKU Big Red; and Instagram - WKU Sports
• Assist the Assistant AD of Marketing and the Director of Marketing in supervision of marketing interns and staff including the Mascot Coordinator.
• Other duties as assigned by the Assistant AD of Marketing and Director of Marketing.

Knowledge and Skills Considered Essential for Success:

• Must be self-motivated and team-oriented
• Excellent organization, interpersonal, and communication skills
• Computer experience, especially with desktop publishing (i.e. InDesign and Photoshop)
• The duties and responsibilities of this position must be performed in a competent manner following the highest standards for leadership, professionalism, integrity, accountability, responsibility, cooperation, and customer service

• Bachelor's degree
• Minimum of two years of marketing experience within an intercollegiate athletics department and/or professional sports organization
• Must be able to work evenings and weekends

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

Purpose of Position:

The Executive Assistant to the President is responsible for the operational and administrative functions of the President's Office and performs administrative functions that require a thorough knowledge of University policies, procedures, and operations and an understanding of the University's role within the community. The Executive Assistant to the President has recurring contact with senior administrators and executives, public and private officials, the media, students, and parents. The Executive Assistant to the President exercises initiative and independent judgment in managing the President's schedule and the office's daily activities. The Executive Assistant to the President uses discretion in the dissemination of information to faculty, students, staff and the various publics served by the University and coordinates activities with several major subordinate administrative units of the University.

Primary Duties and Responsibilities:

• Facilitates the efficient utilization of the President's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups.
• Promotes a positive image of the University by greeting and receiving visitors to the President's office, responding to inquiries from diverse University publics (e.g., students, parents, faculty, staff, legislators, alumni, the media, and public and private officials), providing authoritative information regarding University policies or decisions, referring inquiries or problems to the appropriate office or person, resolving problems, and following up to determine the inquirer's satisfaction with the response.
• Serves as a liaison between the President and other University administrators, public and private officials, various boards, faculty, staff, students, and the various publics served by the University by communicating and/or interpreting policy, decisions, and documents issued by University, gathering information and providing information to the President, and representing the President's Office on select University and civic committees.
• Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University and in handling administrative records, files, and similar confidential items.
• Responsible for the overall management of the President's Office and delegation of tasks related to the President. Serves in a leadership role in the administrative and clerical operations of the office; may allocate work and assignments to other support personnel,as needed.
• Supervises directly all office student workers and their schedules and assignments.
• Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.
• Assists the President in oversight functions by reviewing, monitoring, and approving University personnel action forms and reviewing correspondence and documents prepared by other offices for the president's signature.
• Serves a liaison between the President and the President's Cabinet and assists in developing and distributing President's Cabinet agendas to President's Cabinet members and their administrative assistants. Attends and participates in all cabinet meetings, tracking actions and items requiring follow-up, especially those involving the President.
• Facilitates the work of the Office of the President by coordinating the distribution and keeping accurate records of tickets for various events to which the President invites and hosts guests.
• Facilitates efficient and cost-effective official travel for the President and other official visitors by making travel arrangements and preparing associated approval forms and expense reports for travelers.
• Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats.
• Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.
• Performs records management of a complex filing system by overseeing the filing system, creating files and records as necessary using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, and attending training and/or courses as required by the President.
• Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.

• Bachelor's Degree
• At least five years of increasingly responsible secretarial or administrative experience is required, which must include an extensive knowledge of general office procedures and practices and responsibility for the supervision of others on a regular basis. Familiarity with Western Kentucky University, its operations and its policies and procedures is helpful, although not required.
• Excellent verbal, written, and communication skills are required; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. A precise command of grammar, punctuation, spelling, and the correct usage of the English language is required. Attention to detail is required. Adeptness with multitasking is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software. Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Anticipated Salary Range:  $70,000 - $80,000

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

Primary Duties and Responsibilities

The following duties are customary for this position, but are not to be construed as all-inclusive.  Duties may be added, deleted and assigned based on management discretion and institutional needs.

• Handles the day-to-day bookkeeping and accounting needs for multiple entities including processes related to bank, money market and general ledger reconciliations, month-end close, as well as financial reporting and analysis.
• Reviews and approves A/P expense vouchers for multiple entities and clients.
• Generate ACH and wire payments or receipts across multiple entities.
• Manage WKUF multiple credit cards.
• Provide monthly reports to approx. 200 account administrators.  Answer account administration questions related to these reports and their accounts.  Train account administrators on Foundation spending policies, donor agreement / purpose, account balances and classification, EPAFs, etc.
• Resolve and respond to department and other customer questions related to accounts payable expense vouchers.
• Prepare journal entries for month and year-end close and perform close processes.
• Prepare Sales & Use Tax Returns.
• Prepare 1099s at year-end and maintain W-9s for each client.
• Keep Corporate Resolutions and Authorized Signers updated for all entities.
• Train and become a Blackbaud software administrator expert for updating accounts, projects, reports, tables, queries and queues.  Develop new reporting to mitigate manual information gathering activities across the accounting requests.
• Maintain files (digital and hard copy) for >1k projects.  Update files according to guidelines as changes are made and new funds are created.
• Serve as PCI compliance auditor.
• Serve as coordinator to routinely audit for fund compliance and document.
• Assist in developing and documenting processes and procedures to improve efficiency.
• Review and provide second verification and sign-offs, where applicable, for stronger internal control.
• Prepare audit schedules and assist with the preparation for annual audits.
• Assist in gathering information and reports for quarterly meetings.
• Collaborate with company management and other team members to ensure all clients expectations are met and exceeded.
• Timely and effective communication, meet deadlines and deliverables, and provide value through exceptional accounting services and support.
• Maintain a high level of discretion and confidentiality.
• Train and serve as backup and coverage for other accounting personnel.
• Assist team members at Foundation as requested.  Perform general administrative tasks, as required.
• Reports to the Chief Financial Officer of the Foundations.

Knowledge and Skills Considered Essential for Success

• Willingness to take on continually learn, develop and take on new tasks.
• Good communication and interpersonal skills to handle difficult or sensitive individuals or situations and to promote a healthy work environment.
• Organizational skills, attention to detail and the ability to manage multiple tasks.

• Bachelor's degree
• Strong competency with computers and software specifically MS Office, Word Perfect, Microsoft Word, Excel, Blackbaud, Advance, etc.

Salary Grade:  108    Salary Range:  $48,000-$53,000

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

Purpose of Position:

Performs a variety of complex administrative duties requiring a high degree of initiative, accuracy, judgment, knowledge, discretion, and efficiency working under very limited supervision. This position has responsibilities for high-level administrative support functions and activities required in the function of the WKU Board of Regents. Position reports to the President.

Primary Duties:

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institutional needs.

• Prepares agenda and supporting materials required for all meetings of the Board of Regents following prescribed format and specific directions of President and ensures the Regents receive information in a timely manner.
• Attends Board meetings and documents all records, minutes, actions, and deliberations.
• Facilitates the orientation of new Regents, in conjunction with the President.
• Maintains regular and consistent communication with the Board of Regents, particularly the Board Chair.
• Ensures all Board protocols and rules of order are followed.
• Ensures prompt and deliberate follow up to Board-related needs, requests, and actions.
• Works directly with the Board Chair to facilitate the President's annual evaluation by the Board of Regents.
• Works closely with the General Counsel to ensure the Board is conducting business in accordance with the state and federal laws pertaining to governing boards.
• Works closely with the Office of Special Events to ensure proper orchestration of all Board meetings and Board-related events.
• Works closely with the Office of Media Relations to send Board meeting notices, agendas, and meeting materials to all faculty and staff, as well as media outlets to comply with Open Records laws.
• Ensures the accuracy and currency of the WKU Board of Regents web page.
• Serves as liaison and primary contact between the Board of Regents and University units/departments and employees, working directly with the Board Chair and the President.
• Serves as point of contact with Governor's staff as it relates to appointments to the Board of Regents.
• Coordinates special projects and initiatives as assigned by the President.
• Contributes to the overall success of the Office of the President by performing all other duties and responsibilities as assigned.
• Plans, schedules, and prioritizes work activities and assignments to ensure efficiency and effectiveness of assigned duties.
• Maintains sensitive and confidential files in an organized manner for efficient storage and retrieval.
• Oversight of President's Home maintenance and operational matters.
• Plans and coordinates presidential events at the President's Home.

Knowledge and Skills Required:

• Must have a highly developed judgment and skill in maintaining confidentiality and differentiating staff and board level roles and responsibilities.
• Must have the ability to work in a collaborative team environment, both in leadership and peer relationships.
• Must be knowledgeable and proficient in the use of common computing equipment and software applications including Microsoft Word and Excel.
• Loyalty and willingness to commit time and effort necessary for efficient task completion.
• Knowledge of University organizational and governing structure.
• Handles all matters with appropriate courtesy, sensitivity, and professionalism.
• Excellent written and verbal communication skills, including the skill to synthesize lengthy transcripts with concise and precise minutes.
• Ability to work with self-direction, under limited supervision.
• Professional and courteous disposition.

Qualifications:

• Bachelor's Degree
• Five years of highly responsible experience in office administration
• Proficient in the use of computer and common software applications
• Strong communication (verbal and written), organizational and general office skills
• Exemplary interpersonal skills appropriate for the Board of Regents and Office of the President

Anticipated Salary Range:  $50,000 - $70,000

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU''s Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.

The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Deborah Wilkins, who can be contacted via email at deborah.wilkins@wku.edu or by phone at (270) 745-5396. Additional information regarding Title IX is accessible via WKU''s https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php