Rental Vehicle Information
Western Kentucky University (WKU) provides insurance coverage for rental vehicles used for university business. To ensure compliance and proper coverage, follow the guidelines below.
Eligibility & Requirements
Before renting a vehicle for WKU business, you must be on the approved driver’s list.
If you are renting a 15-passenger van, you must complete the Van Orientation Program provided by Parking & Transportation and Facilities Management. Call (270) 745-2375 to schedule.
When Renting a Vehicle
Rent from Preferred Companies
Our contract with Enterprise or National Car Rental provides a low competitive rate with Full Auto Insurance Coverage.
Vehicle Pickup
Inspect the vehicle inside and out. Note any damages before signing the rental agreement.
Have a rental agent acknowledge and document any existing damage.
Vehicle Return
Inspect the vehicle again and note any new damages.
Have the rental agent confirm the vehicle’s condition before returning it.
Insurance Coverage
WKU’s insurance covers rental vehicles in the USA and Canada. If renting a vehicle outside these areas, purchase insurance from the rental company.
The rental vehicle should be in the individual’s name with WKU listed on the second line of the agreement. If you have trouble printing the required Rental Vehicle, Proof of Insurance Form, call (270) 745-5859.