WKU Summer Hours
May 10, 2021 -- August 13, 2021
The summer schedule will be effective for the period Monday, May 10 – Friday, August 13, 2021 and applies to staff employees. Employees will be expected to work a total of 34.0 hours each week. While official university business hours will remain 8:00am – 4:30pm, Monday – Friday, supervisors are encouraged to work with employees to develop work schedules that accommodate employee interests/needs while continuing regular business operations.
Sample Work Schedules
While work schedules are not required to be created in any particular scheduling format, the examples below allow for 3-day weekends:
Example #1: Monday – Thursday, 7:30am – 4:30pm with a 30-minute unpaid lunch period
Example #2: Tuesday – Friday, 7:30am – 4:30pm with a 30-minute unpaid lunch period
Work schedules may be developed in any configuration so long as the total hours actually worked equal to 34.0.
During the entire summer work period, full-time employees will continue to receive their full base pay for the standard workweek of 37.5 hours. Should hours actually worked exceed 37.5 in any given week, non-exempt employees must be paid the applicable straight time or overtime rate. Part-time (non-benefits eligible) employees should ONLY be paid for time actually worked. For additional guidance, please see Hours Worked and Overtime Compensation Policy .
Semi-Monthly and Bi-Weekly Timesheets
Timesheets should continue to be completed by all non-exempt staff members and turned into their Supervisor. Timesheets can be emailed and stored electronically. All hours worked should be included on the timesheet. The actual total hours worked should be entered on the timesheet with a special note: *Summer hours - weekly total paid at 37.5 regular hours.
Reporting Vacation and Sick Leave During Summer Period
For simplicity, the following formula should be used in reporting vacation and sick leave (through TopNet) during the summer period.
FORMULA: Number of work hours scheduled on a given day MINUS number of hours “actually worked” = Vacation or Sick hours required to be reported
Since most work schedules may be developed around a four day workweek, below are examples for the appropriate reporting of leave usage for such a schedule.
Thursday, June 3 - “scheduled” hours equal 8.5
Hours “actually” worked equal 0
Hours to be reported as vacation time equal 8.5
Wednesday, June 9- “scheduled” hours equal 8.5
Hours “actually” worked equal 5.0
Hours to be reported as vacation time equal 3.5
Monday, July 12 – Thursday, July 15 – “scheduled” hours equal 34
Hours “actually” worked equal 0
Hours to be reported as vacation time equal 34
University Interests Must Prevail
Given the unique and complex make-up of the campus community, the indicated summer working schedule may not be feasible across all department/units. Administrative leaders should communicate with employees to clarify needs and schedules that differ from the above. The inability of a department/unit to accommodate the summer working schedule does not provide accumulating benefits to employees.
For specific questions pertaining to leave reporting, please contact Candace Petty, Office Associate.
For specific questions pertaining to compensation/timesheets, please contact Mindy Hutchins, Compensation Analyst.