All residence halls will close on Saturday, May 10, 2025 at 10 AM.
Students living on campus during the summer will move from their current assignment to the summer hall.
Traffic Impacts
Due to commencement activities and the closure of Avenue of Champions, Bates Runner Hall, Douglas Keen Hall, Gilbert Hall, Hugh Poland Hall, McLean Hall, Pearce Ford Tower, McCormack Hall, and Rodes Harlin Hall, should not plan to move out on Thursday, May 8 between 3:00-8:00 PM, and Friday, May 9 between 7:00 AM to 8:00 PM.
Please plan to move out before or after these timeframes to avoid traffic issues in these areas.
Additionally, WKU will be hosting the CUSA Softball Conference Tournament Wednesday, May 7 through Saturday, May 10, which could impact move-out traffic in the Hugh Poland/Douglas Keen/PFT area.
A limited number of moving carts will be available in each hall to assist students with move-out beginning May 1.
To checkout a moving cart:
- Have all belongings packed and ready to go.
- Go to your residence hall front desk and request a moving cart.
- Provide your WKU ID to the Front Desk Assistant.
- The Front Desk Assistant will unlock the residence hall door from the front desk for you while you move out your belongings.
- Once your move is completed, clean out the cart and return it to the residence hall lobby. Your WKU ID will be returned to you.
Please note:
- Moving cart checkout is limited to 30 minutes.
- Failure to return the cart, or returning the cart in poor condition, will result in a $250 charge added to your student account.
- Passing the cart to another student to use is prohibited and will result in a $250 charge. All students using a cart must officially checkout the cart at the front desk.
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Using a university rolling chair to move items will result in a damage charge on your account.
Step 1: Before Finals Week
Before finals week, begin planning your move-out. If you travel home at any time, you may want to begin taking some of your personal belongings with you. Review the steps below and discuss with your roommate, if applicable, to decide what each of you will do to prepare the room for move-out.
Step 2: Prepare Your Room
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Unplug and defrost your fridge.
Make sure you have plenty of time to do so, and use a towel to collect any excess water that drains. -
Remove all trash from your room.
Take large items to the designated dumpster near your hall. Do not leave trash in the building. Clean out the trash can. -
Remove ALL personal belongings from your room.
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Return the furniture to the original arrangement of left and right sides.
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Sweep the room. Mop the floor, if necessary.
Brooms are available for checkout at the front desk. An excessively dirty room may result in a cleaning charge. For hotel and suite-style halls, bathrooms must also be cleaned. -
Close and lock windows.
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Depending on what thermostat is in your room, set the thermostat to 70 degrees and the fan to auto - or - halfway in the blue section, fan on medium.
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Turn off the lights.
- Lock your door.
Return the Furniture to the Original Arrangement:
Step 3: Complete an Express Checkout at your front desk
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Officially check out by completing an express checkout envelope with your full name, WKU ID# and side of the room/room#.
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Read the entire envelope and sign the envelope.
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Seal your room key inside the envelope. You must turn in your key at the time of check out to avoid an additional charge.
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Give the envelope to the front desk worker.
Failing to complete these steps is considered an unofficial checkout, which will result in an unofficial checkout charge of $150.
- Heavy traffic is expected on campus May 8-9 for commencement activities. Please take this into consideration when planning your move out.
- Have everything in your room packed prior to parking your vehicle for loading.
- Please relocate your vehicle from the loading zone quickly to allow others to load.
Advanced registration is required for residents who will be moving directly into summer school housing from their Spring assignment before the halls close from the spring semester.
Advanced registration will begin on April 1, 2025 online in the WKU Housing Portal. Those registering early will receive their room assignment at check-in.
Students who are moving in anytime between May 10-August 8 should register at least 1 business day in advance through the Housing Portal.
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