Section 1. The name of this organization shall be Resident Staff Association (or otherwise known as RSA)

The purpose of the Resident Staff Association shall be:

Section 1.

To be the voice of WKU Residence Life student staff.

Section 2.

To recognize the efforts of WKU Residence Life student staff.Section 3. To provide social outlets along with professional and personal development opportunities.

The membership of the Resident Staff Association shall consist of student staff including: resident assistants, community advisors, apartment community assistants, and desk assistants

Section 1.

A Hall Representative is a resident assistant chosen by each hall to represent their hall’s staff at all official RSA meetings

Section 2.

To qualify to be a representative, each representative must:

A) Be a member of the residence hall staff you are representing

B) Be elected by your residence hall staff

C) Be in good standing with the HRL department and university

Section 3.

If a student staff member is serving on the Resident Staff Association Executive board, they will not be eligible to serve as their Hall Representative. 

*In the event where no other Resident Assistant is available or willing to be a hall representative, the student staff member who is on the Executive board can fill that position until a replacement can be found.

Section 4.

Duties and responsibilities of representatives shall be as follows:

A) Provide communication between the Resident Staff Association and halls regarding current programming, needs, and concerns on a bi-weekly basis. 

B) Represent their hall in all matters requiring a vote with the condition of one vote per hall. 

Section 5.

Each hall is responsible for having a representative at each meeting. If the official representative is unable to attend a meeting, an alternate staff member may be selected to stand in as representative for that meeting.

Section 1.

A Desk Assistant Representative is a desk assistant chosen to represent their fellow desk assistants at all official RSA meetings.

Section 2.

There will be up to four desk assistant representatives.

Section 3.

To qualify to be a representative, each representative must:

A) Be a desk assistant within HRL

B) Be chosen by election of desk assistants with candidates being in attendance and nominated during the first meetings to represent all Desk Assistants at all official RSA meetings

* If the Desk Assistant representative nominees are unable to reach a conclusion among themselves, representatives may then be appointed by the Advisor

C) Be in good standing with the HRL department and university

Section 4.

Duties and responsibilities of representatives shall be as follows:

A) Provide communication between the Resident Staff Association and desk assistants regarding needs and concerns on a bi-weekly basis. 

B) Maintain communication with other desk assistants.

C) Represent desk assistants in all matters requiring a vote with the condition of one vote per desk assistant representative (up to four).

Section 1. Community Advisors

A) Community Advisors are allowed but not required to have a representative.

B) Should the Community Advisors elect to have a representative, the CA representative must be chosen by the other Community Advisors to represent all Community Advisors at all official RSA meetings

C) The representative must be in good standing with the HRL department and university

D) The representative will provide communication between the Resident Staff Association and Community Advisors regarding current programming, needs, and concerns on a bi-weekly basis. 

E) Represent all Community Advisors in all matters requiring a vote with the condition of one vote for the Community Advisors staff.

Section 2. Apartment Community Assistants

A) Apartment Community Assistants (ACAs) are allowed but not required to have a representative.

B) Should the ACAs elect to have a representative, the ACA representative must be chosen by the other ACAs to represent all ACAs at all official RSA meetings

C) The representative must be in good standing with the HRL department and university

D) The representative will provide communication between the Resident Staff Association and Apartments staff regarding current programming, needs, and concerns on a bi-weekly basis. 

E) Represent all ACAs in all matters requiring a vote with the condition of one vote for the Apartments staff.

Section 1.

RSA executive officers shall consist of a President, Vice President, Fundraising/Treasury Chair, Recognition/Recruitment Chair ,and Social/Marketing Chair.

Section 2.

To qualify as an executive officer, each executive officer must:

A) Be in good academic standing with the department in compliance with employment standards

B) Have been a student staff member for at least one semester.

Section 3.

Election of executive officers shall take place as follows:

A) Advisors will conduct elections. Responsibilities of the advisors will include getting nominations and counting votes.

B) Nominations will be accepted beginning at the first meeting in March and extending to the first meeting in April when the elections will be held.

C) Candidates must be physically present to be nominated and to accept the nomination during an official meeting. 

D) The final meeting of the spring semester will be a transitional meeting. The newly elected E-board will conduct the final meeting accompanied by advising from the previous outgoing E-board.

Section 4.

Duties and responsibilities of the President are as follows:

A) Conduct and preside over all executive and general assembly meetings of the Resident Staff Association

B) Have regular meetings with the RSA Advisor.

C) Serve as chief liaison to all external groups including but not limited to Residence Hall Association (RHA), Housing and Residence Life (HRL), Campus Activities Board (CAB), and Student Government Association (SGA).

D) Assist the Recognition/Recruitment Chair with developing leadership recognition programs such as “Of the Month” (OTM) and “Of the Year” (OTY) awards.

E) Assist with the End of the Year Celebration

F) Provide support and assistance to all other Executive Board members in their execution of duties.

Section 5.

Duties and responsibilities of the Vice President are as follows:

A) Preside over all meetings in the President’s absence.

B) Be responsible for the planning and execution of the End of the Year Celebration to be held in the spring semester of each academic year.

C) Take notes during each meeting. Meeting minutes should be available to all members for reference. 

D) Maintain attendance records for all RSA meetings

E) Assist the President in coordinating other tasks if requested.

F) Exercise the option of accepting the office of President if such office is vacated.

Section 6.

Duties and responsibilities of the Fundraising/Treasury Chair are as follows:

A) Serve as organization liaison with Assistant Director of Housing and Residence Life and organization advisors who are responsible for budget.

B) Present financial reports at E-board and General Assembly meetings as requested.

C) Oversee the organization of a minimum of one fundraising effort per semester

D) Authorize the expenditure of funds upon E-board approval of the purchase when needed, such as for the End of the Year Celebration and RA training meals.

* Any event budgeted total expenses less than or equal to $150 is up to the discretion of the E-board. Any event budget over $150 must be done with consultation and approval from the RSA advisor. The RSA advisor must be informed of all purchases to give official approval for records. 

* E-Board must approve the purchase by 4/5 vote majority

E) Assist other Executive Board members with other tasks, if requested.

F) Be present at the time of organizational purchases if possible.

Section 7.

Duties and responsibilities of the Recognition/Recruitment Chair are as follows:

A) Assist the President with development of leadership recognition programs such as “Of the Month” (OTM) and “Of the Year” (OTY) awards.

B) Plan a way to recognize graduating HRL student staff and Residence Staff Association members.

C) Assist with the recruitment efforts to increase attendance through intentional marketing strategies

D) Assist Social Chair with student staff recognition sections of the monthly newsletter

E) Assist LEAD session organizers with sharing student staff shoutouts

Section 8.

Duties and responsibilities of the Social/Marketing Chair are as follows:

A) Co-organize involvement efforts with Recognition/Recruitment Chair that are campus and/or community related.

B) Organize efforts for the organization that are social in nature and help build a sense of community for HRL student staff.

C) Plan and execute a monthly newsletter covering upcoming dates and events for HRL student staff, helpful tips, and student staff shoutouts.

D) Create flyers and market any events RSA is hosting.

E) Manage and curate content for the RSA social media page.

F) Have the expectation of planning at least two (2) social events a semester (i.e. one for student staff fall and spring training) for the organization.

G) Have the option to create a Social/Marketing Committee

Section 9.

If an Officer fails to or is unable to meet all obligations of the office as stated in the Constitution, the Officer may be removed through a two-thirds majority vote of all members in RSA or through written resignation.

Section 10.

Should an Officer position become vacant during the academic year, the position shall be filled by a special election called either the RSA E-board or the advisors.

Section 1.

An advisor for the Resident Staff Association shall be selected each year by WKU Housing and Residence Life.

Section 2.

The Resident Staff Association Advisor must be a current HRL prostaff member.

Section 3.

The advisor's primary function is to advise the Resident Staff Association on matters.

Section 4.

The advisor will assist the fundraising/treasury chair with managing Resident Staff Association funds, including the expenditure of funds. The advisor must officially approve all expended funds.

Section 5.

The advisor will serve as a liaison between the Resident Staff Association member and WKU HRL office staff.

Section 6. 

The advisor will communicate regularly with the Resident Staff Association E-Board within workday hours (Monday-Friday 8am-4:30pm)

Section 7.

The advisor retains the power to vote only in the event of a tie vote.

Section 1.

General Assembly meetings will be held on a bi-weekly basis on a day to be determined Executive Board each academic semester.

Section 2. 

Executive board members will meet biweekly on the off-weeks that the Resident Staff Association General Assembly doesn’t meet.

All voting shall be conducted openly with majority rule except for elections in which advisors will conduct closed ballots.

This constitution may be amended by 2/3 majority vote by the General Assembly at the beginning of each fall semester

A) Proposed amendments must be submitted during the first two meetings

B) General Assembly members will vote on whether to accept an amendment during the third meeting of the semester

C) Timeline can be adjusted as needed by the E-Board or the Advisor